Documentation and Administrative Support

solveretechnical; Mobile (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid time off

Holidays

Job summary

Solvere Technical Group LLC is seeking a Documentation and Administrative Specialist for the Mobile, AL area. The role supports OPC business with documentation, meetings, and coordination, requiring strong Microsoft Office skills and reliable organizational abilities.

You will prepare presentations, track action items, manage travel arrangements, and assist with ceremonial events and media inquiries. A four-year experience in an office setting and a SECRET clearance are preferred.

Qualifications

• Minimum of four (4) years office environment documentation support.
• Bachelor’s Degree or four years' relevant experience in lieu of degree.
• Proficient in MS Office (Word, PowerPoint, Excel).
• Ability to research, collect, and consolidate data for reports.
• Knowledge of standard processing procedures and document distribution.
• Must have SECRET clearance

Responsibilities

• Provide day-to-day admin support and documentation capture.
• Develop presentations, emails, documents, and meeting notes.
• Track action items and coordinate ceremonial and travel events.
• Support media inquiries and program documentation history.
• Prepare communication products and coordination across offices.
• Manage review/approval tracking and document routing

Skills

Documentation

Administrative support

Data collection

Communication

Research

Education

Bachelor's Degree

4 years of relevant experience in lieu of degree

Tools

Microsoft Word

PowerPoint

Excel

USCG Travel System

Job description

Become an Documentation and Administrative Specialist for Solvere Technical Group!

This position is based out of Mobile, AL

Solvere Technical Group LLC is a professional services provider, founded in 2017. We are currently looking for a responsible specialist, to perform a variety of administrative and clerical tasks.

Job Description:

1. Provide for the day-to-day administrative needs of OPC business to include documentation and administrative support in the areas of communications, documentation capture, writing, task tracking, briefings, and meeting support. Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, graphs, generate overall program documentation, and record meeting notes and action items and deliver to customers. This work shall be performed at the office in OPC PRO in Mobile, AL.


2. Participate in ceremonial related meetings and track action items that require specific Surface Program personnel response or resolution. The Contractor shall relay that information back to the specific Surface Program lead for that particular ceremonial event and provide potential resolutions to the issue as needed.


3. If a ceremonial event is scheduled, support all ceremonial efforts (i.e., keel laying, christening, commissioning) to include correspondence and coordination with other CG directorates, preparation and tracking of invitational guest lists, review and editing of print packages and other documentation support.


4. Support the coordination of special programs and media events. Examples of support include researching and gathering information that enables the Program Office and PRO to respond to media queries required by technical instructions, maintaining a history file of program related media.


5. Draft communication products. Examples of products include literature, trifolds, and handouts that enable the Project Office to respond to information requests required by technical instructions, maintaining a history file of project related media, and forwarding information through the CG-9 communications team.


6. Maintain tracking for and support administrative items in the review and approval process. The following is a list of items to be tracked: decisional memoranda, MSAM documents (plans and reports), agreement memoranda (Memorandums of Understanding (MOUs), Memorandums of Agreement (MOAs), Inter/Intra Agency Agreements (IAAs), personnel training, member evaluations, certifications, and awards. This tasking requires follow up on documents in the concurrent clearance and sequential approval processes.


7. Perform all necessary arrangements required for official command travel. These arrangements are to be completed using the USCG travel system and include: airline reservations, billing, hotel accommodation/reservations, rental car reservations, and travel document origination/processing. The Contractor shall maintain information, detailed itineraries, schedules and other records of official travel. Coordinate travel and create detailed itineraries for Distinguished Visitors. Ensure all official protocol obligations are met. Ensure adequate provisions are made for protocol requirements. Maintain the Command Official Guest Register.

Qualifications/ Education:

• Minimum of Four (4) years office environment documentation support.


• Bachelor’s Degree. Substitution for a bachelor’s degree will be minimum of four years of relevant experience in addition to the required minimum years of experience.


• Knowledge of Microsoft Office software suite, including but not limited to, Word, PowerPoint and Excel. General document processing and management.


• Ability to research, collect, develop and consolidate data for use in the preparation of reports.


• Knowledge of standard processing procedures, formats, distribution for correspondence, presentations and reports produced


• Must have SECRET clearance

BENEFITS

Solvere offers a comprehensive and generous benefits package. The Solvere benefits package includes medical, dental, and vision insurance for the employee and/or families. Solvere also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company’s 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary options include supplemental insurance plans.

About the Company Visit:

www.solveretechnical.com

Solvere Technical Group is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.