Administrative Assistant, Journeyman

VectorCSP; Mobile (AL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401K

PTO

Tuition Reimbursement

Job summary

VectorCSP in Mobile, AL is seeking an experienced professional to provide onsite documentation and administrative support for the USCG Offshore Patrol Cutter Project. Candidates should possess a Bachelor’s Degree or equivalent experience and at least four years supporting office documentation.

The role involves managing communications, preparing reports, and providing essential support to the team. The projected salary range is $55,000-$65,000 based on experience.

Benefits include medical, vision, dental insurance, 401K, PTO, and tuition reimbursement.

Qualifications

• Minimum of four years office environment documentation support experience.
• Ability to research, collect, and develop data for reports.
• Knowledge of standard processing procedures for communication and documents.

Responsibilities

• Provide onsite documentation and administrative support to the USCG Offshore Patrol Cutter Project.
• Manage correspondence and prepare reports.
• Support administrative tasks including communications and meeting arrangements.

Skills

Microsoft Office software suite

Document processing and management

Research and data consolidation

Education

Bachelor’s Degree

Job description

Clearance Required

Active Secret clearance

Education

• Bachelor’s Degree. Substitution for bachelor’s degree will be minimum of 4 years of relevant experience in addition to the required minimum years of experience.

Experience Required

• Minimum of Four (4) years office environment documentation support
• Knowledge of Microsoft Office software suite, including but not limited to, Word, PowerPoint and Excel. General document processing and management.
• Ability to research, collect, develop and consolidate data for use in the preparation of reports.
• Knowledge of standard processing procedures, formats, distribution for correspondence, presentations and reports produced.

Job Summary

Provide onsite documentation and administrative support to the USCG Offshore Patrol Cutter (OPC) Project Resident Office (PRO). This work shall be performed at the office in OPC PRO in Mobile, AL.

Essential Duties

• Provide for the day-to-day administrative needs of OPC business - communications, documentation capture, writing, task tracking, briefings, and meeting support.
• Obtain and present information and prepare a variety of recurring and special reports.
• Manage and prepare correspondence.
• Receive office visitors and telephone calls. Maintain calendars as assigned. Arrange conferences, meetings, and maintain office records and file documents.
• Receive and review data to determine completeness and accuracy. Compile statistics and supporting analyses for use in the decision-making process. Perform periodic review of office procedures, coordination and workflow.
• Perform all necessary arrangements required for official command travel.
• Support the administration, collection and submission of time-sensitive data calls.
• Maintain tracking for and support administrative items in the review and approval process.
• Apply COMDTINST M5216.4 (series) - research and match communication tools and products to key calendar or acquisition events, create draft communication products. Coordinate special programs and media events.
• Support all ceremonial efforts (i.e., keel laying, christening, commissioning) and participate in ceremonial related meetings and track action items.

Salary

The projected salary range for this position is $55,000-$65,000 and is based on experience and contractual requirements. However, this is not a guarantee of salary.

Benefits

We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

Equal Opportunity Employer

Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.