Documentation Administrator III - Commercial Credit Fulfillment

94-1687665 Bank of America, National Association; Waltham (MA); Sur place; USD 42 000 - 61 000; Plein temps

Résumé du poste

Bank of America Corporation in Waltham, MA is seeking a Documentation Administrator II to manage the documentation and closing process for commercial credit transactions. You will work with clients, legal counsel, relationship teams, and partners to ensure accurate, timely closings.

This role emphasizes detail, confidentiality, and strong organization as you handle due diligence, lien perfection, and data integrity across systems.

Qualifications

• Minimum 2 yrs of Commercial loan documentation review experience.
• Proficiency with Word, Excel, PowerPoint, Outlook, and OneNote.
• Ability to analyze information, identify issues, and drive resolution while ensuring policy compliance.

Responsabilités

• Prepare, review, and coordinate documentation for commercial credit facilities.
• Manage end-to-end closing, including due diligence, execution, funding readiness, and lien perfection.
• Collaborate with counsel, clients, relationship teams, and third parties to close transactions.

Connaissances

Strong written and verbal comms

Attention to detail

Time management

Client-focused mindset

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office

LoanIQ

HotDocs

Credit Center

Description du poste

Job Description: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

About the Role

Join a high-performing Commercial Credit Fulfillment team responsible for delivering lending solutions to commercial clients. As a Documentation Administrator II, you will play a key role in managing the documentation and closing process for a variety of commercial credit transactions. Working closely with clients, legal counsel, relationship teams, and business partners, you will ensure transactions are executed accurately, efficiently, and in accordance with Bank policies and regulatory requirements. This role is ideal for professionals who are detail-oriented, client-focused, and energized by solving complex problems in a fast-paced environment. You'll gain exposure to a broad range of commercial lending products while building expertise in documentation, risk management, transaction execution, and client delivery.

What You'll Do

• Prepare, review, and coordinate documentation for new and existing commercial credit facilities.
• Manage the end-to-end closing process, including due diligence requirements, documentation execution, funding readiness, and lien perfection activities.
• Partner with legal counsel, clients, relationship teams, credit partners, and third-party vendors to facilitate successful and timely closings.
• Conduct and review collateral due diligence activities, including UCC searches, title reviews, insurance verification, and environmental assessments.
• Ensure data integrity and accuracy within systems of record and supporting documentation.
• Identify and resolve issues that may impact transaction quality, compliance, and closing timelines.
• Maintain a high level of accuracy while managing multiple transactions and competing priorities.
• Contribute to process improvement initiatives that enhance efficiency, risk management, and the client experience.
• Support a collaborative team environment by sharing knowledge, fostering partnerships, and embracing evolving technologies and processes.

What Makes You Successful

• Strong written and verbal communication skills with the ability to effectively partner across multiple stakeholder groups.
• Proven ability to manage competing priorities and deliver high-quality work in a fast-paced, deadline-driven environment.
• Exceptional attention to detail and commitment to accuracy.
• Strong organization, time management, and problem-solving capabilities.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Client-focused mindset with a commitment to delivering an exceptional experience.
• Adaptability and willingness to embrace changes in technology, processes, and business priorities.
• Demonstrated ability to influence, collaborate, and contribute positively within a team environment.

Required Qualifications

• Minimum of 2 yrs of Commercial loan documentation review
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and OneNote.
• Ability to analyze information, identify issues, and drive resolution while maintaining compliance with established policies and procedures.

Preferred Qualifications

• Knowledge of collateral due diligence requirements, including UCC searches, title reviews, insurance requirements, and environmental due diligence.
• Bachelor's degree or equivalent work experience.
• Experience in banking, financial services, legal operations, or a related industry.
• Experience with commercial lending platforms such as LoanIQ, HotDocs, or Credit Center.
• Paralegal experience.
• Knowledge of commercial credit operations and loan closing processes.
• Demonstrated curiosity and willingness to leverage emerging technologies, including AI-powered tools such as Microsoft Copilot, to improve efficiency, accuracy, and the client experience.
• Demonstrated interest in professional growth, leadership development, and continuous learning.

Why Join Us

This role provides exposure to complex commercial credit transactions, cross-functional partnerships, and opportunities to expand your expertise within a dynamic and evolving organization. You'll have the opportunity to build valuable skills, contribute to meaningful client outcomes, and grow your career within Commercial Credit Operations.

Minimum Education Requirement

High School Diploma / GED / Secondary School or equivalent

Shift

1st shift (United States of America)

Hours Per Week

40

Pay Transparency details

US - MA - Waltham - 1025 Main St - 1025 Main St - Waltham (MA6536)

Pay and benefits information

Pay range $30.25 - $44.27 hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

Benefits

We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

Privacy Statement

https://careers.bankofamerica.com/en-us/privacy-notice

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us! Partnering Locally Learn about some of the ways Bank of America is making a difference in the communities we serve. Global Impact Learn about the six areas that guide Bank of America’s efforts to help make financial lives better for customers, clients, communities and our teammates. Opportunity and Inclusion Each employee brings unique skills, background and opinions. We see opportunity and inclusion as our platform for innovation and a key component in our success. Our Values Learn about our four values that represent what we believe.

Pay Transparency

https://careers.bankofamerica.com/en-us/pay-transparency