Document Specialist 1 - Storage

Holman; Mount Laurel Township (NJ); On-site; USD 70,632,000 - 100,661,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Life and Disability Insurance

401(k) plan with Company Match

Paid Time Off

Paid Holidays

Bereavement

Jury Duty

Paid Pregnancy/Parental leave

Paid Military Leave

Tuition Reimbursement

Job summary

Holman is seeking a Document Specialist I - Storage responsible for managing short-term and long-term document storage, ensuring documents are organized, securely stored, and easily retrievable. The role supports the Licensing and Compliance Department using Microsoft Office and other tech.

You will pull and barcode documents, assist teammates, and maintain accuracy with strong time management and attention to detail.

Qualifications

• High School Diploma or equivalent required; Bachelor's in Business Administration or related field preferred.
• Experience processing a high volume of data entry and/or mailing of documents.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
• Experience in case management, administrative support, or customer service is a plus.
• Proficiency with desktop tools including MS Office Programs (Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.).
• Ability to work independently and as part of a team.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Understanding of accounting principles and bookkeeping software may be required.

Responsibilities

• Oversees the short-term and long-term storage of physical Licensing documents.
• Organize, barcode, and pull documents from storage.
• Assists and supports team members depending on capacity and development goals.
• Time Management.
• Proficiency in Microsoft Office and other relevant Holman technologies leveraged by the Licensing and Compliance Department.
• Attention to Detail.
• Strong Communication Skills.
• Notary (Optional/Not Required).
• Perform all other duties and special projects as assigned.

Skills

Time management

Attention to detail

Communication skills

Independent & teamwork

Education

High School Diploma or equivalent

Business Administration or related field degree preferred

Tools

MS Office Suite

Job description

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

What will you be doing?

The Document Specialist I - Storage is responsible for managing both short-term and long-term document storage, ensuring all documents are organized, securely stored, and easily retrievable. This role involves maintaining the integrity of both pre-requisite (short-term) and title vault (long-term) documentation, as well as providing administrative support. The individual in this position will be proficient in Microsoft Office as well as other relevant technology platforms to Holman and will demonstrate strong time management skills and ensure attention to detail in all tasks. A notary certification is a plus but not required for the position.

• Oversees the short-term and long-term storage of physical Licensing documents
• Organize, barcode, and pull documents from storage
• Assists and supports team members (e.g., Document Specialist I – Processing) depending on capacity and development goals
• Time Management
• Proficiency in Microsoft Office and other relevant Holman technologies leveraged by the Licensing and Compliance Department
• Attention to Detail
• Strong Communication Skills
• Notary (Optional/Not Required)
• Perform all other duties and special projects as assigned

What are we looking for?

• High School Diploma or equivalent required, a degree in Business Administration or relevant field preferred. Additional education, certifications, or other distinctions are a plus.
• Process a high volume of data entry and/or mailing of documents.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously
• Previous experience in case management, administrative support, or customer service is a plus.
• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
• Ability to work independently and as part of a team
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• 2-4 years’ experience in case management, administrative support, or customer service related fields
• Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
• Understanding of accounting principles and bookkeeping software may be required
• Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Temporary or Part-Time

In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Pay:

We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $24.65 - $35.13 USD per hour.

Artificial Intelligence Statement

We recognize that applicants for positions at any organization may view AI tools for tasks such as drafting a resume or cover letter, provided the information is accurate and truthful. However, applicants should not use AI tools to:

• Answer interview questions on their behalf, or use AI tools in any way during the interview or other qualification process(es).
• Misrepresent or embellish qualifications, skills, and experience
• Create false or misleading representations of identity (e.g., deepfakes or altered images/videos)

Your application, whether an AI tool is used or not, should reflect your authentic abilities and experiences. Any use of AI that compromises honesty or integrity may result in disqualification from the process.

Equal Opportunity Employment and Accommodations:

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you are a person with a disability needing assistance with the application process, please contact [e-mail]

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.