Document Specialist

INEOS; Wando (SC); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance.

Life and disability insurance.

A 401(k)-retirement plan with company"

Job summary

INEOS Aromatics in Wando, SC is seeking a Document Specialist to provide technical and administrative support to Manufacturing, Operations, SHE, and Maintenance teams. You will manage document control, training records, and hourly hiring processes.

The role reports to the Operations Manager and requires strong organizational and communication skills and a detail-oriented approach in a fast-paced plant environment.

Qualifications

• 0-3 years of relevant experience preferred.
• Strong attention to detail.
• Strong verbal and written communication skills in English are required.
• High School Diploma or GED required.

Responsibilities

• Coordinate administrative support for Manufacturing, Operations, Shipping, Maintenance, Laboratory, Safety, SHE, Storehouse, and Employee Reference Manual (ERM) functions, ensuring procedures and documentation remain current and compliant.
• Manage and coordinate scheduled Standard Operating Procedure (SOP) reviews for ISBL #1, ISBL #2, OSBL, and Maintenance departments.
• Develop and maintain annual shift schedules, vacation selection processes, shift schedule cards, logbooks, site calendars, and barge documentation packets.
• Administer and maintain site SharePoint pages for Storehouse, Shipping, ISBL #1, ISBL #2, OSBL, Laboratory, and other Cooper River site content.
• Serve as VTA Administrator by maintaining employee training records, updating computer-based training (CBT) content, and modifying testing materials as needed.
• Support hourly recruitment activities, including coordinating candidate testing, interview logistics, and onsite hiring events.
• Provide general administrative support, including meeting coordination, conference room scheduling, and office supply management.
• Create and process SAP requisitions for office supplies and vendor services, including management of service entry sheets.
• Manage site procurement through Amazon, including order placement, tracking, and delivery coordination.
• Serve as a member of the Information Management Team (IMT), supporting document control processes and records management activities.

Skills

Attention to detail

English communication

Organizational skills

Leadership

Team collaboration

Analytical thinking

Education

High School Diploma or GED

Job description

About INEOS Aromatics

At INEOS Aromatics, we produce purified terephthalic acid (PTA) and paraxylene (PX), essential building blocks used to manufacture many of the products people rely on every day. These include food and beverage packaging, clothing, automotive, and electrical components.

At INEOS Aromatics, we produce purified terephthalic acid (PTA) and paraxylene (PX), essential building blocks used to manufacture many of the products people rely on every day. These include food and beverage packaging, clothing, automotive, and electrical components. As part of INEOS, one of the world's leading chemical manufacturers, we are committed to safety, operational excellence, and creating an environment where people and ideas thrive. Whether you work in manufacturing, engineering, technology, or business functions, you'll have opportunities to grow your career, make a meaningful impact, and contribute to solutions that support customers and communities around the world.

Current Opportunity

Job Title: Document Specialist

Location: Wando, South Carolina

The Position:

The Operations Document Specialist provides technical and administrative support to Manufacturing, Operations, SHE, and Maintenance teams surrounding Document Control, site Training and Hourly hiring administration. Reports to Operations Manager.

What you will do:

• Coordinate administrative support for Manufacturing, Operations, Shipping, Maintenance, Laboratory, Safety, SHE, Storehouse, and Employee Reference Manual (ERM) functions, ensuring procedures and documentation remain current and compliant.
• Manage and coordinate scheduled Standard Operating Procedure (SOP) reviews for ISBL #1, ISBL #2, OSBL, and Maintenance departments.
• Develop and maintain annual shift schedules, vacation selection processes, shift schedule cards, logbooks, site calendars, and barge documentation packets.
• Administer and maintain site SharePoint pages for Storehouse, Shipping, ISBL #1, ISBL #2, OSBL, Laboratory, and other Cooper River site content.
• Serve as VTA Administrator by maintaining employee training records, updating computer-based training (CBT) content, and modifying testing materials as needed.
• Support hourly recruitment activities, including coordinating candidate testing, interview logistics, and onsite hiring events.
• Provide general administrative support, including meeting coordination, conference room scheduling, and office supply management.
• Create and process SAP requisitions for office supplies and vendor services, including management of service entry sheets.
• Manage site procurement through Amazon, including order placement, tracking, and delivery coordination.
• Serve as a member of the Information Management Team (IMT), supporting document control processes and records management activities.

Additional activities:

Process procedure review in accordance with defined review process Issue approved procedures into OpenText Perform necessary VTA modifications and reporting Maintain adequate office supplies for POB Assist in troubleshooting copiers, printers, and faxes Update site email distribution lists Assist with plant visitors Processes plant mail Process & maintain incoming procedures in a timely and effective manner

What you will bring:

0-3 years of relevant experience preferred for entry into the role. Strong attention to detail Strong verbal and written communication skills in English are required High School Diploma or GED required

Competencies, Behavioral skills:

Exceptional organizational skills with the ability to effectively manage multiple priorities, balance competing deadlines, and coordinate training and procedural activities in a fast-paced environment. Strong understanding of operational excellence, safety principles, and site procedures, with the ability to support the successful execution of plant and business strategies. Excellent interpersonal and relationship-building skills, with the ability to collaborate across departments and work effectively with employees at all levels of the organization. Proven conflict resolution skills with the ability to address challenges constructively and foster positive working relationships. Demonstrated leadership capabilities, including the ability to influence outcomes, drive initiatives, and contribute to both short-term and long-term business objectives. Working knowledge of manufacturing and operational processes, with the ability to understand unit operations and support site performance goals. Strong analytical and decision-making skills, with the ability to assess available information and make timely, effective decisions.

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge and skills, experience, geographical location, and internal equity. Compensation decisions are carefully made based on the facts and circumstances of each position and candidate.

We offer a competitive benefits package to support employees and their dependents, including:

• Medical, dental, and vision insurance.
• Life and disability insurance.
• A 401(k)-retirement plan with company contributiona and matching.

The Location:

This opportunity is located in Wando, South Carolina.

At INEOS Aromatics, you'll work alongside colleagues to solve meaningful challenges, contribute new ideas, and make a real impact. We encourage employees to take initiative, share your expertise, and grow your careers across our manufacturing, technical, and business functions.

We believe diverse perspectives strengthen our business. Working as part of a global organization, you'll collaborate with colleagues across regions while contributing to a workplace where everyone is treated with respect and supported to succeed.

We look forward to learning more about you and sharing how you can build your career with INEOS Aromatics.

INEOS Aromatics Recruitment Team