Document Specialist

Actalent; San Mateo (CA); On-site; USD 103,298,000 - 110,205,000; Full time

Benefits offered by this job

10 days PTO

13 paid holidays

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Job summary

Actalent is seeking a Document Specialist to serve as the main liaison for document creation and prioritization with functional leaders and SMEs. You will author, edit, and maintain technical documents including batch records and change controls, coordinating reviews across multiple functions to ensure on-time delivery.

You will translate scientific concepts into clear, compliant documentation tailored to audiences, using Word, Excel, and other systems to produce high-quality outputs in a fully

Qualifications

• Bachelor’s degree or equivalent in a technical writing or science field.
• Experience authoring and editing controlled documentation such as batch records, SOPs, work instructions, and change controls.
• Technical writing in a regulated environment.
• Experience working cross-functionally with SMEs and operational teams.
• Strong review, proofreading, and version control skills.

Responsibilities

• Coordinate with functional leaders and SMEs on document creation and prioritization.
• Author, edit, and maintain technical documents including batch records and change controls.
• Plan, organize, and track multiple document deliverables for large initiatives.
• Translate concepts into compliant documentation for intended audiences.
• Lead document review and approvals across functions.
• Ensure timely, high-quality delivery of documentation.
• Use Word and other tools to develop high-quality documents.
• Review change requests and author control documents.

Skills

Document coordination

Cross-functional collaboration

Proofreading

Version control

Independent work

SME interaction

Adaptability

Education

Bachelor's degree in Technical Writing, English, Communications, Science, Engineering, or related field

Tools

Veeva

MasterControl

Documentum

TrackWise

OpenText

Word

Excel

Job description

Job Title: Document Specialist

As a Document Specialist, you will serve as the principal point of contact for coordination with functional leaders and subject matter experts on document creation and prioritization. You will author, edit, and maintain technical documents, including batch records and change controls. Your role will involve coordinating documentation activities for large initiatives, planning, organizing, and tracking multiple document deliverables. You will translate scientific and operational concepts into clear and compliant documentation tailored to intended audiences, leading coordination of document reviews and approvals across multiple functions. Ensuring the on-time and high-quality delivery of documentation is a key part of this role, as well as using software tools to develop high-quality documents.

Responsibilities

• Serve as the principal point of contact for coordination with functional leaders and subject matter experts on document creation and prioritization.
• Author, edit, and maintain technical documents including batch records and change controls.
• Coordinate documentation activities for large initiatives, including planning, organizing, and tracking multiple document deliverables.
• Translate scientific and operational concepts into clear and compliant documentation tailored to intended audiences.
• Lead coordination of document reviews and approvals across multiple functions.
• Ensure on-time and high-quality delivery of documentation.
• Use software tools such as Word, Excel, structured authoring tools, and document management systems to develop high-quality documents.
• Review incoming document change requests and author control documents.

Essential Skills

• 1+ years of experience in the pharmaceutical, biotech, or GMP manufacturing industry.
• Experience authoring and editing controlled documentation such as batch records, SOPs, work instructions, and change controls.
• Technical writing experience in a regulated environment.
• Experience working cross-functionally with SMEs and operational teams.
• Strong document review, proofreading, and version control skills.
• Experience with document management systems such as Veeva, MasterControl, Documentum, TrackWise, OpenText.
• Ability to work independently with minimal supervision while taking direction for non-routine or complex assignments.

Additional Skills & Qualifications

• Bachelor's degree in Technical Writing, English, Communications, Science, Engineering, or a related field.
• Highly organized with strong attention to detail.
• Self-starter capable of working independently.
• Strong interpersonal and communication skills.
• Not afraid to ask questions or seek guidance.
• Adaptable to new processes and sudden changes in workflow.
• Comfortable managing multiple priorities.Strong problem-solving and troubleshooting abilities.

Work Environment

This position is onsite in Foster City, CA. The company offers a comprehensive time-off package, including 10 days of PTO and 13 paid holidays annually, supporting work-life balance. You will serve as a key operational partner to the Process Development organization, with broad ownership of electronic batch record management, collaborating with Chemistry, Quality Assurance, and Manufacturing.

Job Type & Location

This is a Contract position based out of Foster City, CA.

Pay And Benefits

The pay range for this position is $36.05 - $38.46/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Foster City,CA. Application Deadline This position is anticipated to close on Oct 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.