Document Controller

Actalent; United States; Hybrid; USD 41,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability benefits

HSA

Job summary

Actalent is seeking a Documentation Specialist to support and evolve documentation practices within a growing pharmaceutical R&D group. You will manage controlled documentation, serve as Veeva SME, and ensure GMP compliance across Quality, Operations, and R&D.

Work will involve designing and optimizing Veeva workflows, maintaining rigorous change control, and collaborating with cross-functional teams to meet regulatory readiness and audit requirements.

Qualifications

• 2-4 years of hands-on Veeva experience in a document control, quality systems, or regulated environment.
• Experience supporting controlled documentation processes and electronic document management systems.
• Strong understanding of document control principles, including revision management and change control.
• Knowledge of GMP documentation practices and quality systems requirements.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

Responsibilities

• Manage controlled documentation throughout the entire document lifecycle, including creation, revision, approval, archival, and records management.
• Serve as a key administrator and subject matter expert for Veeva documentation platforms and related electronic document management systems
• Ensure documentation complies with GMP requirements, quality standards, and internal procedures
• Support internal audits, inspections, and regulatory readiness by maintaining complete, accurate, and easily accessible records
• Administer user access, permissions, and security controls to protect document integrity and confidentiality
• Partner with stakeholders to build, configure, and continuously improve Veeva-based workflows and processes
• Develop and maintain document control procedures that align with quality systems and change management requirements
• Collaborate with Quality, Scientific, and Operations teams to support documentation needs across the organization
• Create, revise, and manage documents, reports, and procedures using Microsoft Office applications
• Independently prioritize projects, manage deadlines, and drive documentation initiatives to successful completion

Skills

Veeva experience

Document control

Regulatory compliance

Microsoft Office

EDMS

Tools

Veeva Vault

Microsoft Office

Job description

Documentation Specialist

Shape the Future of Documentation in Pharmaceutical R&D

Are you a Veeva expert who enjoys building processes, driving compliance, and creating efficient documentation systems? We're looking for a Documentation Specialist to play a critical role in supporting and evolving document management practices within a growing pharmaceutical R&D organization. This is more than a traditional document control position. As our Veeva footprint expands, you'll have the opportunity to help design, enhance, and optimize documentation workflows that support scientific innovation, quality excellence, and regulatory compliance. You'll partner with cross-functional teams across Quality, Operations, and R&D while serving as a key resource for Veeva administration and controlled documentation processes.

If you're passionate about improving systems, ensuring compliance, and making a lasting impact in a highly regulated environment, we'd love to hear from you.

What You'll Do

• Manage controlled documentation throughout the entire document lifecycle, including creation, revision, approval, archival, and records management
• Serve as a key administrator and subject matter expert for Veeva documentation platforms and related electronic document management systems
• Ensure documentation complies with GMP requirements, quality standards, and internal procedures
• Support internal audits, inspections, and regulatory readiness by maintaining complete, accurate, and easily accessible records
• Administer user access, permissions, and security controls to protect document integrity and confidentiality
• Partner with stakeholders to build, configure, and continuously improve Veeva-based workflows and processes
• Develop and maintain document control procedures that align with quality systems and change management requirements
• Collaborate with Quality, Scientific, and Operations teams to support documentation needs across the organization
• Create, revise, and manage documents, reports, and procedures using Microsoft Office applications
• Independently prioritize projects, manage deadlines, and drive documentation initiatives to successful completion

What We're Looking For

Required Qualifications

• 2-4 years of hands-on Veeva experience in a document control, quality systems, or regulated environment
• Experience supporting controlled documentation processes and electronic document management systems (EDMS)
• Strong understanding of document control principles, including revision management and change control
• Knowledge of GMP documentation practices and quality systems requirements
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint
• Exceptional organizational skills with the ability to manage multiple priorities independently
• Strong written communication and technical documentation abilities
• Demonstrated ability to maintain confidentiality and data integrity within electronic systems

Preferred Qualifications

• Experience serving as a Veeva Administrator or Veeva Specialist
• Background in pharmaceutical, biotechnology, life sciences, or other regulated industries
• Experience supporting audit readiness and regulatory inspections
• Strong process improvement mindset with a passion for optimizing workflows and systems
• Ability to collaborate effectively with cross-functional stakeholders across multiple departments

Why Join Us?

• Be a key contributor in expanding and enhancing a growing Veeva environment
• Influence how documentation processes are designed and implemented, rather than simply maintaining existing systems
• Gain exposure to pharmaceutical R&D, quality systems, and regulatory operations
• Work closely with scientists, quality professionals, and operational leaders
• Enjoy the flexibility of a hybrid work environment, with remote candidates on Eastern Time considered
• Join a long-term project with approximately 24 months of anticipated engagement

Work Environment

This hybrid role offers a blend of on-site and remote work flexibility. You'll support pharmaceutical R&D operations within a collaborative, fast-paced environment where quality, innovation, and continuous improvement are highly valued. This position provides an excellent opportunity to expand your expertise in Veeva, document control, and regulated pharmaceutical operations while making a direct impact on organizational success.

Job Type & Location

This is a Contract position based out of Groton, CT.

Pay and Benefits

The pay range for this position is $30.00 - $38.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Groton,CT.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.