Document Specialist

Sims Limited; Jersey City (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Job summary

Sims Metal is seeking an Export Booking Specialist to coordinate international shipment bookings, ensuring timely and accurate export logistics. This role serves as a liaison between yards, customers, carriers, freight forwarders, and internal teams to secure space, prepare documents, and maintain shipment accuracy from booking to departure.

Responsibilities include securing bookings, monitoring schedules, and managing documentation, while collaborating across operations, sales, and finance.

Qualifications

• Experience in export logistics, freight forwarding, or international shipping.
• Strong understanding of INCOTERMS, export regulations, and carrier requirements.
• Proficiency with booking portals and logistics software.
• Excellent communication, organization, and problem-solving skills.

Responsibilities

• Secure export bookings with ocean carriers based on sales & customer requirements.
• Monitor vessel schedules, capacity, and adjust bookings as needed.
• Prepare and verify export documentation and ensure compliance with regulations.
• Track shipment milestones and provide status updates to internal teams.

Skills

Export logistics

Incoterms knowledge

Carrier coordination

Communication

Attention to detail

Tools

Maersk portal

MSC portal

CMA CGM portal

Logistics software

Job description

Sims Metal (Sims) is a global leader in metal recycling. With facilities across the globe, Sims plays an intrinsic role in the circular economy by making resources available for future use. As a responsible corporate citizen, we continuously seek new ways to broaden our participation in the environmental sector, ensuring that our future is as bright, safe, and secure as at any time in our long history.

Overview

An Export Booking Specialist is responsible for coordinating and managing international shipment bookings, ensuring timely and accurate export logistics operations. This role serves as a key liaison between yards, FAS customers, carriers, freight forwarders, and internal teams to secure space, prepare documentation, and maintain shipment accuracy from booking to departure.

Key Responsibilities

• Booking & Coordination
  • Secure export bookings with ocean carriers based on sales & customer requirements.
  • Monitor vessel schedules and capacity, adjusting bookings as needed.
  • Coordinate pickup, drayage, and container availability with yard coordinators.
• Documentation Management
  • Prepare and verify export documentation, including commercial invoices, packing lists, SLI, HBL/MBL, AWB, and certificates of origin.
  • Ensure compliance with customs regulations, country-specific requirements, and carrier guidelines.
  • Submit shipping instructions and verify bills of lading for accuracy.
• Operational Support
  • Track shipment milestones and communicate status updates to internal teams.
  • Resolve booking issues, space constraints, rollovers, and documentation discrepancies.
  • Collaborate with internal operations, sales, warehouse, and finance teams.
• Serve as the primary point of contact for export booking inquiries.
• Build strong relationships with carriers, freight forwarders, and service providers.
• Negotiate rates or space allocationswhen applicable.
• Data & System Management
  • Enter and update booking information in BSM, SAI, INTTRA, and carrier portals.
  • Maintain accurate records for audit and compliance.
  • Generate and analyze shipment reports to identify process improvements.

Required Skills & Qualifications

• Experience in export logistics, freight forwarding, or international shipping.
• Strong understanding of INCOTERMS, export regulations, and carrier requirements.
• Proficiency with booking portals (e.g., Maersk, MSC, CMA CGM portals) and logistics software.
• Excellent communication, organization, and problem-solving skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail and strong documentation capabilities.

Optional Qualifications

• Knowledge of U.S. Export Administration Regulations (EAR) and compliance.
• Familiarity with AES filing and ECCN classifications (Export Control Classification Number)
• Familiarity with SAI.

A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world’s safest and most responsible recycling company. Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.

Sims is proud to be an equal opportunity employer. We value the diversity of all of our employees and are committed to creating an inclusive working environment where everyone can contribute, advance on merit, and realize their full potential. Sims does not discriminate with regard to race, sex, religion, color, national origin, citizenship status, disability, age, marital or familial status, sexual orientation, gender identity, gender expression, veteran status, housing status, source of income, or any other status protected by federal, state, or local laws. This applies to any employment decision, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.qualified applicants with a disability in need of a reasonable accommodation may request such without fear of reprisal or discrimination.

To achieve our purpose to create a world without waste to preserve our planet, we are guided by our Principles of Purpose: Be Safe + Well, Band Together, Be Accountable + Transparent, Consistently Innovate, Inspire with Purpose, Celebrate + Have Fun.