Document Specialist

Talentify; Jersey City (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Sims Metal seeks an Export Booking Specialist to coordinate international shipment bookings and serve as a liaison among yards, carriers, freight forwarders, and internal teams to ensure space, accuracy, and on-time departures. You will manage documentation, tracking, and system updates to support compliant export operations.

The role emphasizes INCOTERMS knowledge, detail-oriented documentation, and proficiency with booking portals and logistics software in a fast-paced environment.

Qualifications

• Experience in export logistics, freight forwarding, or international shipping.
• Strong understanding of INCOTERMS, export regulations, and carrier requirements.
• Proficiency with booking portals (e.g., Maersk, MSC, CMA CGM portals) and logistics software.
• Excellent communication, organization, and problem-solving skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail and strong documentation capabilities.

Responsibilities

• Book and coordinate export bookings with ocean carriers based on sales and customer needs.
• Prepare and verify export documentation (invoices, packing lists, AWB/BL, certificates of origin).
• Track shipment milestones and share status updates with internal teams; resolve issues.
• Act as primary contact for export booking inquiries and build carrier relationships.
• Enter and maintain booking data in carrier portals and internal systems.

Skills

Export logistics experience

INCOTERMS knowledge

Carrier coordination

Communication skills

Organizational skills

Documentation accuracy

Tools

Maersk portal

MSC portal

CMA CGM portal

Logistics software

Job description

Overview

Sims Metal (Sims) is a global leader in metal recycling. With facilities across the globe, Sims plays an intrinsic role in the circular economy by making resources available for future use. As a responsible corporate citizen, we continuously seek new ways to broaden our participation in the environmental sector, ensuring that our future is as bright, safe, and secure as at any time in our long history.

An Export Booking Specialist is responsible for coordinating and managing international shipment bookings, ensuring timely and accurate export logistics operations. This role serves as a key liaison between yards, FAS customers, carriers, freight forwarders, and internal teams to secure space, prepare documentation, and maintain shipment accuracy from booking to departure.

Key Responsibilities

• Booking & Coordination
  • Secure export bookings with ocean carriers based on sales & customer requirements.
  • Monitor vessel schedules and capacity, adjusting bookings as needed.
  • Coordinate pickup, drayage, and container availability with yard coordinators.
• Documentation Management
  • Prepare and verify export documentation, including commercial invoices, packing lists, SLI, HBL/MBL, AWB, and certificates of origin.
  • Ensure compliance with customs regulations, country-specific requirements, and carrier guidelines.
  • Submit shipping instructions and verify bills of lading for accuracy.
• Operational Support
  • Track shipment milestones and communicate status updates to internal teams.
  • Resolve booking issues, space constraints, rollovers, and documentation discrepancies.
  • Collaborate with internal operations, sales, warehouse, and finance teams.
• Yards, GNFT & Carrier Relations
  • Serve as the primary point of contact for export booking inquiries.
  • Build strong relationships with carriers, freight forwarders, and service providers.
  • Negotiate rates or space allocations when applicable.
• Data & System Management
  • Enter and update booking information in BSM, SAI, INTTRA, and carrier portals.
  • Maintain accurate records for audit and compliance.
  • Generate and analyze shipment reports to identify process improvements.

Required Skills & Qualifications

• Experience in export logistics, freight forwarding, or international shipping.
• Strong understanding of INCOTERMS, export regulations, and carrier requirements.
• Proficiency with booking portals (e.g., Maersk, MSC, CMA CGM portals) and logistics software.
• Excellent communication, organization, and problem-solving skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail and strong documentation capabilities.

Optional Qualifications

• Knowledge of U.S. Export Administration Regulations (EAR) and compliance.
• Familiarity with AES filing and ECCN classifications ( Export Control Classification Number)
• Familiarity with SAI.

A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world’s safest and most responsible recycling company. Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.

Sims is proud to be an equal opportunity employer. We value the diversity of all of our employees and are committed to creating an inclusive working environment where everyone can contribute, advance on merit, and realize their full potential. Sims does not discriminate with regard to race, sex, religion, color, national origin, citizenship status, disability, age, marital or familial status, sexual orientation, gender identity, gender expression, veteran status, housing status, source of income, or any other status protected by federal, state, or local laws. This applies to any employment decision, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. qualified applicants with a disability in need of a reasonable accommodation may request such without fear of reprisal or discrimination.

To achieve our purpose to create a world without waste to preserve our planet, we are guided by our Principles of Purpose: Be Safe + Well, Band Together, Be Accountable + Transparent, Consistently Innovate, Inspire with Purpose, Celebrate + Have Fun.