Document Solutions Team Lead

US Diversity Job Search; Menasha (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Faith Technologies, Inc. is seeking an organized Documentation Specialist to lead a documentation team and manage project filing structures.

The role supports Preconstruction, engineering, quality, and field teams, ensuring version control and timely distribution of documentation. You will generate reports using company software, develop checklists, and drive process improvements while maintaining accuracy and consistency across project documents.

Qualifications

• Education: High school diploma, GED, or Associates degree is preferred.
• Experience: 3-5 years of administrative experience.
• 5 years of administrative experience or 3 years field experience in construction trades preferred.
• Travel: 0-25%.
• Work Schedule: 7 AM - 5 PM, Mon-Fri; Overtime may be required.

Responsibilities

• Manages, maintains, and organizes project document filing structure
• Oversee the development of Documentation Specialists
• Manage a team of Documentation Specialists
• Conduct meetings as needed facilitate the flow of information between project members
• Coordinates the flow of documents between Preconstruction Managers, engineering, Quality and Commissioning, field construction team, and other departments
• Maintains document control standards including version control
• Assists in the creation of process documentation with the assistance of process and site subject matter experts.
• Performs clerical typing duties to generate/update documents, as necessary
• Manages the timely distribution of latest revision level documentation
• Updates and maintains project document control programs and software
• Coordinates the development and distribution of project checklists, reports, and databases with the support of document control team members
• Utilizes company software to generate and update project reports, checklists, and other documents as required by the project
• Manages the timely completion of project documentation upload in project systems
• Assists the project team with maintaining documents and project closeout
• Assists in the creation of process documentation with the assistance of process and sitesubject matter experts
• Proofreads newly created documents for grammatical errors and proper formatting
• Verify equipment/asset naming aligns with current construction drawings
• Engages in all aspects of process improvement
• Performs other related duties as required and assigned

Skills

Administrative experience

Clerical typing

Document control

Communication

Education

High school diploma / GED

Associates degree preferred

Tools

Document management software

Job description

You've discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And - as "one of the Healthiest 100 Workplaces in America" - is focused on the mind/body/soul of team members through our Culture of Care .

KEY RESPONSIBILITIES

Manages, maintains, and organizes project document filing structureOversee the development of Documentation SpecialistsManage a team of Documentation SpecialistsConduct meetings as needed facilitate the flow of information between project membersCoordinates the flow of documents between Preconstruction Managers, engineering, Quality and Commissioning, field construction team, and other departmentsMaintains document control standards including version controlAssists in the creation of process documentation with the assistance of process and sitesubject matter experts.

• Performs clerical typing duties to generate/update documents, as necessary
• Manages the timely distribution of latest revision level documentation
• Updates and maintains project document control programs and software
• Coordinates the development and distribution of project checklists, reports, and databases with the support of document control team members
• Utilizes company software to generate and update project reports, checklists, and other documents as required by the project
• Manages the timely completion of project documentation upload in project systems
• Assists the project team with maintaining documents and project closeout
• Assists in the creation of process documentation with the assistance of process and sitesubject matter experts
• Proofreads newly created documents for grammatical errors and proper formatting
• Verify equipment/asset naming aligns with current construction drawings
• Engages in all aspects of process improvement
• Performs other related duties as required and assigned

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate

MINIMUM REQUIREMENTS

• Education: High school diploma, GED, or Associates degree is preferred.
• Experience: 3-5 years of administrative experience.
• 5 years of administrative experience or 3 years field experience in construction trades preferred.
• Travel: 0-25%.
• Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. However, work may be performed at any time on any day of the week to meet business needs.

If you're energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what's possible for your future. Once you're a team member, you're supported and provided with the knowledge and resources to achieve your career goals with FTI. You're officially in the driver's seat of your career, and FTI's career development and continued education programs give you opportunities to position yourself for success. FTI is a "merit to the core" organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package. Benefits are the Game-Changer. We provide industry-leading benefits as an investment in the lives of team members and their families. You're invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer - veterans/disabled.

Employment is contingent upon successfully passing a background and drug test