Document Services Specialist

Global Business Transformation Solutions, LLC (GBTS); Phoenix (AZ); Híbrido; USD 19 000 - 33 000; Tempo integral

Resumo da oferta

Opensity Solutions seeks a Document Services Specialist to help streamline administration of business operations. This position is located at Opensity's newly remodeled facility with a hybrid schedule after 90 days of employment.

Scheduled Shift: Mon-Fri, 1PM-10PM. You will create, edit, and convert documents using Microsoft Office apps, PDF tools, and transcription software; support special projects; and ensure accuracy and confidentiality.

Qualificações

• HS Diploma or GED required or equivalent; 1+ year in document outsourcing or legal industry preferred.
• Ability to learn responsibilities via training, remote and in-person, with minimal supervision.
• Strong attention to detail; ability to multi-task and work independently with initiative.
• Proficiency with Microsoft Office applications and PDF tools required.

Responsabilidades

• Create, revise, reformat, and convert documents using MS Office, PDF tools, and transcription software.
• Prepare and edit complex documents, spreadsheets, charts.
• Provide coordination and administrative support for special projects.
• Handle time-sensitive and confidential materials.
• Perform document diagnostic activities to troubleshoot inconsistencies.
• Transcribe audio and digital dictation as required; spell check and proofread.

Conhecimentos

Attention to detail

Multi-tasking

Initiative

Independent work

Formação académica

HS Diploma or GED

Ferramentas

Microsoft Office (Outlook Word Excel PowerPoint)

Adobe Acrobat

Kofax

PDF editing tools

Transcription software

Descrição da oferta de emprego

About Us:Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.Our Mission:Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.Job DescriptionA Document Services Specialist will be providing a valuable function helping our clients streamline their administration of business operations. This position is located at Opensity's newly remodeled facility with a hybrid schedule after 90 days of employment.Scheduled Shift: Mon-Fri, 1PM-10PMRESPONSIBILITIESCreate, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription softwarePrepare and edit complex documents, spreadsheets, chartsProvide coordination and administrative support for special projectsEfficient handling of time sensitive and confidential materialsPerform document diagnostic activities related to troubleshooting documents inconsistenciesCreate and/or revise work product using direct keyboard entry, scanner or electronic conversion methods of input; transcribes audio and digital dictation including deposition transcripts as requiredSpell check, proofread and/or cross-check documents to ensure accuracy and completenessStrive to increase skillset knowledge level by participating in company training courses, research, and onsite training sessionsREQUIREMENTSHS Diploma or GED1+ year working in document outsourcing or legal industry preferredAbility to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learningAbility to multi-task with strong attention to detailStrong initiative required; ability to work independently with minimal direct supervisionWorking knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plusThe Compensation range for this role is up to 24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.All eligible employees receive access to a comprehensive benefits package, including:Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)#LI-MM1Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.