Document Scanning Specialist (Temporary PT)

Rockingham County Virginia; Harrisonburg (VA); On-site; USD 21,000 - 30,000; Part time

Job summary

Rockingham County seeks a part-time Document Scanning Specialist to convert physical documents into high-quality digital files. The role supports the Executive Administration team in an office setting, with 20–25 hours per week until project completion.

Primary duties include preparing documents for scanning, operating imaging equipment, and ensuring accurate digital indexing. Applicants should have general office experience, the ability to perform repetitive scanning tasks, and strong attention

Qualifications

• General office experience required
• Able to perform repetitive scanning tasks with accuracy
• Comfortable handling paper documents and small items

Responsibilities

• Prepare paper documents for scanning and batch organization
• Operate scanners and related imaging equipment
• Ensure high-quality digital images and rescanning when needed
• Index, label and upload documents into digital systems
• Maintain file organization and follow archiving protocols
• Handle confidential materials and comply with privacy guidelines
• Report equipment issues and perform basic troubleshooting
• Retrieve documents from storage and bring to scanning area
• Work independently with minimal supervision
• Stay focused during repetitive tasks

Skills

Scanner operation

Data entry accuracy

Microsoft Office

Digitization software

Education

High School Diploma

Tools

Scanner hardware

Copiers & multifunction devices

Job description

Job Opportunities

Use the County Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.

Document Scanning Specialist (Temporary PT)

Document Scanning Specialist (Temporary PT) Executive Administration

Employment Status: Temporary PT (20-25 hours per week until project is complete)

FLSA Status: Hourly

Experience Required: General office experience

Minimum Education Requirements: Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. High School Diploma is the minimum requirement

Direct Supervisor: Staff

Primary Work Location: Office setting

Physical requirements: This is operative work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Regular required tasks include frequent standing or sitting for extended periods while operating scanners; repetitive hand and arm motions for scanning, sorting, and feeding documents; good manual dexterity for handling delicate or damaged paperwork; ability to bend, reach, and move between workstations or filing areas; visual acuity for checking image quality and verifying document accuracy; comfort working in environments with paper dust or handling older records; walking to where records are located, retrieving files, and transporting files to scanning location.

Certification: None

Job Summary: Responsible for converting physical documents into quality digital files.

Essential Job Functions

• Prepares paper documents for scanning, including sorting, removing staples, and organizing batches
• Operate scanners and related imaging equipment
• Ensures high-quality digital images through careful review and rescanning when necessary
• Index, label, and upload documents into the appropriate digital systems
• Maintains file organization and follows naming and archiving protocols
• Handles confidential materials with care and complies with data-privacy guidelines
• Report equipment issues and performs basic troubleshooting such as clearing paper jams
• Retrieve physical documents and files from storage as needed
• Works independently with minimal supervision
• Ability to focus as tasks are repetitive

Knowledge

• Familiarity with digitization software or ability to quickly learn
• Familiarity with Microsoft office

Skills

• Hands-on experience with scanners, copiers, and multi-function devices
• Basic data entry experience with strong accuracy and attention to detail

Abilities

• Ability to follow workflow procedures for naming, indexing, and archiving digital files
• Ability to troubleshoot common scanning errors (image quality, misfeeds, page jams, etc.
• Ability to maintain confidentiality
• Regular work attendance is required

Rockingham County is an Equal Opportunity Employer