Document Production Workflow Coordinator

RR Donnelley; Wheeling (WV); On-site; USD 24,796 - 35,817; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401(k) with company match

Life insurance

Job summary

RR Donnelley is seeking a Document Production Workflow Coordinator to ensure timely, accurate document production in a fast-paced environment. You will assess documents, detect and correct issues, and supervise workflow within a shift or site, with a focus on quality and client satisfaction.

The role requires advanced Microsoft Office skills, strong attention to detail, and the ability to manage multiple projects while meeting deadlines.

Qualifications

• Bachelor’s degree or equivalent with years of experience.
• Advanced proofreading, word processing, and document production knowledge.
• Strong attention to detail and ability to manage multiple projects simultaneously.

Responsibilities

• Intakes work requests from clients and clarifies instructions and deadlines.
• Prioritizes requests and coordinates multiple projects across the team.
• Acts as a go-to resource for document production quality and proofreading standards.
• Identifies and corrects errors in complex business documents to ensure high-quality output.
• Checks proofs against mark‑up and verifies proper formatting and citations.

Skills

Attention to detail

Strong communication

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Document Production Workflow Coordinator

• Full-time
• Compensation: USD 18.22 – USD 25.53 per hour

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision‑making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Position summary

The Document Production Workflow Coordinator is an experienced position delivering exceptional customer service to our clients by providing timely and accurate document production of an intermediate to advanced level. Advanced ability to assess documents, has a technical eye to detect and ensure proper corrections (proofing, edits, conversions, formatting, creation, comparisons, etc.) for requesters. The position requires advanced software aptitude in those programs used for document production, as well as speed and accuracy in a high‑volume, high‑pressure production environment. The Document Production Workflow Coordinator may require the training of team members, and may be responsible for the day‑to‑day coordination of workflow within a shift or site.

Job duties

(* denotes an “essential function”)

• * Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed.
• * Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues.
• * Acts as a leading definitive resource for all questions relating to document production, proofreading and quality assurance by the team.
• * Identifies and corrects errors in complex business documents to ensure quality of return product to requesters.
• * Detects formatting and compositional errors in documents; verifies citations are properly formatted.
• * Checks corrected proofs of documents against mark‑up for comparison and quality assurance.
• * Adheres to and monitors team members’ adherence to formatting standards, utilizing generally accepted proofreading marks and use of standard reference resources, with an understanding of the client’s business environment.
• * Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high‑quality work.
• * Responsible for development and delivery of ongoing training of new and existing team members in existing processes, as well as new trends or processes for document production work.
• * Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client’s expectations for quality, timeliness and service.
• Trains more junior staff members, as needed.
• Communicates with manager and/or client on job or deadline issues in a timely and professional manner.
• Assists the Lead, Supervisor or Manager in the execution of administrative and/or other procedures or systems across impacted team members.
• Facilitates team’s adherence to company policies (conduct, attire, performance, attendance).
• Works collaboratively, demonstrating open and flexible communication, within and across team members.
• Contributes to recommendations for individual development goals, trainings, or performance expectations to Lead, Supervisor or Manager to enhance team skill levels and quality outputs.
• Interact with clients in person, over the phone or electronically.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost‑efficient manner.

Working conditions

• Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
• Ability to work overtime as needed.
• Work is performed in a professional work environment.
• Business casual attire required.
• Must be able to work sitting all or most of the time.
• Qualifications:
• Bachelor’s degree or equivalent with years of experience, able to substitute.
• Minimum of 3 years prior office experience, proofreading, word processing or document production experience.
• Advanced knowledge of Microsoft Office suite; able to technically troubleshoot applicable software specific to the business/client.
• Advanced knowledge of document production and/or proofreading procedures and/or generally accepted practices.
• Extensive experience in business terminology, document production and/or proofing formats; skill and efficiency in use of reference resources.
• Attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results.
• Excellent verbal and written communication and interpersonal skills necessary in order to communicate questions and/or suggestions to client and other team members in a professional and customer service oriented manner.
• Ability to work in a fast‑paced, deadline‑driven team environment.
• Good judgment and organizational skills with sound decision‑making ability and solutions‑oriented approach with the ability to ask for and follow directions.
• Ability to work both independently and collaboratively as part of a team; self‑motivated to ensure own production.
• Communicate with team members, Lead, Supervisor, Manager and/or Client on job or deadline issues.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Good problem‑solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.
• Must work well in a team environment.
• Must be able to interact effectively with multi‑functional and diverse backgrounds.
• Ability to work in a fast‑paced environment.
• Must be self‑motivated with positive can‑do attitude.

Therange of pay for this role at the noted RRD location is $18.22 to $25.53 per hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

Shift: Monday to Friday – 4:00 pm to 1:00 am