Document Production Specialist (Night Shift)

Marston Holdings Ltd.; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Document Production Specialist to join their dynamic team. This remote role offers a unique opportunity to support various legal and non-legal departments, ensuring high-quality document production. The ideal candidate will possess strong IT and communication skills, with a solid background in Microsoft Office applications. Working hours are from 17:00 to 01:00, Monday to Friday, allowing for a flexible work-life balance. Join a supportive environment that values individuality and offers comprehensive benefits and training opportunities to enhance your career.

Benefits

Private Medical Insurance

Health Cash Plan

Dental Insurance

Life Assurance

Critical Illness Cover

Pension Contributions up to 7%

Holiday Trading

Training & Development

Social & Community Engagement

Inclusive Work Environment

Qualifications

• Experience in document production within a law firm is desirable.
• Advanced skills in Microsoft Office applications are essential.

Responsibilities

• Create and amend documents accurately from handwritten mark-ups.
• Proofread all work for accuracy and proper layout.
• Utilize advanced track changes and comparison software.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Time Management

Communication Skills

IT Skills

Education

Certification in Microsoft Office

Tools

Litera

Job description

Document Production Specialist (Night Shift)

Location: Remote

This is a permanent, full-time vacancy that will close in 3 months at 23:59 BST.

The Vacancy

We have an exciting opportunity for an experienced Document Production Specialist to join the firm's highly regarded Document Production Team, which is part of Legal Support Services.

This is a remote role. The working hours are 17:00 - 01:00, Monday to Friday.

Fieldfisher's Document Production Team supports all legal and non-legal departments and practice areas.

We are seeking an experienced Document Production Specialist with strong IT, communication, and time management skills, and solid experience using Microsoft Office packages including Excel, Word, Publisher, and PowerPoint.

A bit about the role

1. Respond promptly and effectively to all incoming requests.
2. Create and amend documents from handwritten mark-ups accurately and timely.
3. Create documents and correspondence using digital dictation.
4. Produce tables, flowcharts, and presentations to a high standard, providing advice when necessary.
5. Proofread all work for accuracy and proper layout.
6. Utilize advanced track changes and comparison software such as Litera.
7. Reformat and strip documents as needed.
8. Troubleshoot problem documents using extensive knowledge to find solutions.
9. Adhere to and promote house style in all documents.
10. Ensure all documents are correctly formatted and stable.
11. Perform document conversion from PDF to Word.

A bit about you

Technical Skills

• Advanced skills in Word and Office applications are essential, including working with complex and lengthy documents and agreements.
• MOS Word and PowerPoint certifications are desirable but can be achieved following training.

Skills/Experience

• Proven experience within a document production unit in a law firm is desirable; however, training will be provided to successful candidates.

Personal Attributes

• Ability to work under pressure.
• Flexible and proactive with a positive, resilient attitude.
• Friendly and approachable.
• Comfortable working with people at all levels of seniority.

What We Offer

• Inclusive & Supportive Environment: We promote individuality with a hybrid working model and open-plan workspaces fostering camaraderie.
• Benefits: Private medical, health cash plan, dental, life assurance, critical illness cover, pension contributions up to 7%, holiday trading, and more. Visit Reward & Benefits | Fieldfisher for details.
• Modern Office Space: Located in Titanic Quarter with excellent transport links and on-site parking.
• Training & Development: Bespoke support for your career development, including IT training.
• Social & Community Engagement: Clubs, networks, inclusive events, and charity initiatives.

Inclusion at Fieldfisher:

We aim to remove accessibility barriers and promote neurodiversity and disability inclusion. Please contact our recruitment team for any accessibility requirements. All discussions are confidential.

• Application via online form and CV submission.
• 20-30 minute introductory call with a recruiter.
• Interview process varies; your recruiter will inform you of the process.
• For hybrid roles, in-person visits may be required.
• Average process duration is 2-3 weeks, flexible to your availability. Contact us at [e-mail] for questions.

Note: We recruit on a rolling basis, and applications are reviewed before the deadline until the role is filled.

The Firm

Fieldfisher is a Times Top 20 Law Firm with numerous awards and recognition across practice areas. Our network includes over 1,800 professionals across 26 international offices in 12 countries, including offices in London, Dublin, Berlin, and more. We are committed to equality and diversity, considering all applications based on merit.