Document Processing Specialist

STAT Informatic Solutions INC; Decatur (GA); On-site; USD 18,000 - 26,000; Full time

Job summary

STAT Informatic Solutions is hiring a Document Processing Specialist to join our team in Decatur, GA. You’ll help manage and process records with accuracy, confidentiality, and HIPAA compliance, supporting production workflows and client requirements.

Responsibilities include reviewing documents, preparing them for scanning, indexing, meeting daily production goals, and assisting in training new team members. This role requires a high school diploma or GED and to pass pre-employment screenings.

Qualifications

• High school diploma or GED required or equivalent.
• Ability to handle confidential information per HIPAA and client policies.
• Basic computer and software proficiency for document processing.

Responsibilities

• Review and receive documents and prepare for scanning.
• Perform high-quality scanning and ensure image quality meets standards.
• Verify and index documents and release into the production workflow.
• Consistently meet daily production goals set by operations leadership.
• Assist in training new team members on production processes.
• Maintain HIPAA compliance and confidentiality at all times.
• Communicate effectively with internal teams and external clients.
• Support quality control and daily processing of reports as directed.
• Adhere to company policies and participate in team meetings.
• Occasional travel within the surrounding metro area for coverage.

Skills

Attention to detail

Confidentiality awareness

Communication skills

Education

High school diploma or GED

Tools

Office software

Scanners/production software

Job description

Description

Join a Team That Makes a Difference — STAT Informatic Solutions is Hiring!

Are you detail-oriented and looking for meaningful work? STAT Informatic Solutions is looking for a Document Processing Specialist to join our team. In this role, you’ll help manage and process records, ensuring they’re handled with accuracy, care, and confidentiality. Occasional travel may be required within surrounding metropolitan area to provide coverage at other locations.

Pay Rate: $16.00 per hour Schedule: Full time, Monday - Friday 8:30 am - 5:00 pm

What You’ll Do

• Review and receive documents, as applicable.
• Prepare documents accurately for scanning in accordance with established company and client guidelines.
• Perform high-quality scanning of records, ensuring the document count aligns with the batch cover sheet and that image quality meets required standards.
• Verify and index documents using company systems and software to release them into the production workflow.
• Consistently meet daily production goals set by operations leadership.
• Communicate effectively and professionally with both internal team members and external clients.
• Comply with all HIPAA regulations and confidentiality policies at all times.
• Assist in training new team members by sharing knowledge of production processes and utilizing STAT Informatic Solutions’ training modules, as assigned.
• Monitor processing queues and respond as needed to ensure workflow continuity.
• Support quality control efforts and assist in the daily processing of reports, as directed.
• Adhere to all company policies, procedures, guidelines, and standards outlined in the employee handbook.
• Actively participate in team meetings and training sessions as required.
• Perform other duties and responsibilities as assigned.

Requirements

ADDITIONAL SKILLS & REQUIREMENTS

• High school diploma or General Education Development (GED) certificate required.
• Minimum of 6 months to 1 year of related experience is preferred.
• Proficiency with computers, office equipment, and relevant software is preferred to effectively perform daily production tasks.
• Working knowledge of federal and state regulations regarding information governance and medical recordkeeping requirements, when applicable.
• Must successfully pass all pre-employment screenings in accordance with client and company policies and guidelines.

PHYSICAL DEMANDS

• Frequent standing or sitting while performing document preparation or scanning
• Prolonged sitting at a desk and working on a computer
• Occasional standing and walking within office or department
• Frequent use of hands for data entry, handling documents, and operating office equipment
• Visual acuity required for reading, computer use, and document review
• Lifting, carrying, pushing, or pulling items up to 50 lbs.
• Repetitive hand and wrist movements for scanning and keyboard input
• Bending, reaching, and stretching to access file storage or scanner trays
• Ability to visually inspect scanned images for clarity and accuracy
• Demonstrates the ability to remain focused and productive in environments with frequent or sustained noise

WORK ENVIRONMENT

This position is performed in a combination of office, healthcare, and warehouse environments. Duties require regular use of computers, scanners, and other office equipment, as well as periods of sitting, standing, walking, and document handling. Employees must be able to accurately review and process information, communicate effectively with internal and external stakeholders, and perform assigned duties in accordance with quality, confidentiality, and productivity standards. Work schedules may vary based on business needs and may require flexibility in work hours.

Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. STAT Informatic Solutions is committed to providing reasonable accommodations for qualified individuals with disabilities.

STAT Informatic Solutions is an equal opportunity employer and makes employment decisions without regard to race, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristics protected by federal, state, or local laws. STAT Informatic Solutions is committed to ensuring equal pay for equal work regardless of gender, race, or other protected categories.