Document Preparation Technician

bodwe-professional-services-group-companies; Lenexa (KS); On-site; USD 27,000 - 30,000; Full time

Job summary

Bodwé Group Companies seeks a Document Preparation Technician to support digitization efforts at AIRR and BTFA locations. You will prep records, insert barcodes, and organize files per SOPs, with periodic travel to project sites and onsite work in a professional office setting.

Requirements include a high school diploma, 1 year of relevant experience, ability to obtain moderate public trust adjudication, and a valid driver's license; travel and security clearances may apply.

Qualifications

• High school diploma or equivalent.
• 1 year of related experience in document preparation, records management, clerical work, or other detail-oriented administrative tasks.
• Ability to obtain and maintain a language a moderate public trust adjudication.
• Must have or be able to obtain and maintain a Real ID or Passport to undergo commercial airfare travel.
• Must have or be able to obtain and maintain a valid driver's license.

Responsibilities

• Prepare boxes and files for digitization following the Box Prep Guide and SOPs.
• Insert barcodes to properly identify documents, boxes, or electronic files.
• Remove paperclips, staples, tape, sticky notes, binders, and similar items.
• Conduct light clerical tasks including filing, copying, inventory creation, and basic record handling.
• Collaborate with digitization and quality control staff to maintain workflow consistency and accuracy.
• Follow NARA and DOI records policies during document preparation activities.

Skills

Document preparation

Records management

Clerical work

Detail-oriented

Public trust adjudication

Travel readiness

Education

High school diploma or equivalent

Job description

About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

Disclosure

This is a federal contracting opportunity that we, the Company, are bidding on and has not been awarded. The availability of this position is contingent upon successful award of the contract.

Position Summary

We are seeking a Document Preparation Technician to support digitization activities at the American Indian Records Repository (AIRR) and other Bureau of Trust Fund Administration (BTFA) locations. This role focuses on preparing records for digitization by identifying documents, inserting barcodes, removing fasteners, and organizing files according to BTFA Standard Operating Procedures.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact [e-mail].

Essential Duties and Responsibilities

• Prepare boxes and files for digitization following the Box Prep Guide and SOPs.
• Insert barcodes to properly identify documents, boxes, or electronic files.
• Remove paperclips, staples, tape, sticky notes, binders, and similar items.
• Conduct light clerical tasks including filing, copying, inventory creation, and basic record handling.
• Collaborate with digitization and quality control staff to maintain workflow consistency and accuracy.
• Follow NARA and DOI records policies during document preparation activities.

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills

• High school diploma or equivalent
• 1 year of related experience in a role involving document preparation, records management, clerical work, or other detail-oriented administrative tasks.
• Ability to obtain and maintain language a moderate public trust adjudication.
• Must have or be able to obtain and maintain a Real ID or Passport to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license

Working Environment

This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery.

This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. While on site visits, an individual in this role will be required to work atypical hours at the request of the client or role demands.

Physical Demands

• Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors, contractor representatives, and inspecting the construction work that is being performed.
• Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services.
• Stooping/Kneeling/Crouching/Crawling: This role requires stooping, kneeling, crouching, crawling, and ladder climbing to inspect all aspects of building construction to foundations, crawlspaces, and roofs.
• Using Hands/Fingers: This role constantly operates technological office equipment such as laptop, mouse, keyboard, computer monitors, telephones, and scanners, copiers, and fax machines.
• Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.
• Seeing: This role requires the ability to see, view, and distinguish all aspects of construction to ensure quality control.
• Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment, safety equipment, and other needed construction items to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.

• Branch: Federal Support Services
• Entity: The Steelhead Engineering, LLC
• FLSA Status: Exempt
• Hours Per Week: 40
• Work Arrangement: Onsite
• Salary Range: $27,000-$30,000
• Reports To: Federal Program Manager
• Manages Others: No
• Overnight Travel: No
• Tags: #LI-Onsite #LI-KR1 #Careers #Hiring #JobSearch #Recruiting #HotJobs #ClearanceJobs #Administrative #DoD #Documentation #Digitization #Technical #Documentation #KansasJobs #GovernmentContracting #BIA Position #ArchivalWork #LenexaJobs