Document Management Supervisor

Practical QMS, LLC; Kentucky; On-site; USD 65,000 - 95,000; Full time

Job summary

Practical QMS, LLC seeks a Document Management Supervisor to oversee the organization’s document management system, ensuring proper storage, access, and maintenance of records. The role emphasizes compliance, process improvement, and leadership of the document management team in a fast-paced environment.

You will develop policies, conduct audits, and collaborate across departments to drive adoption of new technologies while delivering excellent service to internal and external stakeholders.

Qualifications

• Bachelor's degree in Information Management, Business Administration, or related field.
• Minimum of 2 years of experience in document management, preferably in a supervisory capacity.
• Proficiency in document management software and associated technologies.
• Exceptional organizational skills with a keen attention to detail.
• Demonstrated leadership and team management capabilities.
• Excellent written and verbal communication skills.

Responsibilities

• Supervise the daily operations of the document management team.
• Develop and implement document management policies and standards; ensuring compliance with regulatory requirements.
• Ensure proper categorization, storage, security, and retrieval of documents in both electronic and physical form.
• Train and mentor team members; promoting a culture of continuous improvement.
• Conduct regular audits to ensure the document management system is functioning optimally.
• Collaborate with other departments to integrate document management practices across the organization.
• Drive the adoption of new document management technologies as necessary.
• Respond to document-related inquiries and requests; providing excellent customer service to both internal and external stakeholders.

Skills

Leadership

Team management

Attention to detail

Written and verbal communication

Regulatory compliance

Education

Bachelor's degree in Information Management, Business Administration, or related field

Tools

Document management software

Job description

Practical QMS is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Practical Quality Management Systems (PQMS) is seeking a Document Management Supervisor with a minimum of 2 years of experience. This role will oversee the organization's document management system, ensuring that documents are correctly stored, easily accessible, and properly maintained.

Key Responsibilities

Supervise the daily operations of the document management team.

Develop and implement document management policies and standards; ensuring compliance with regulatory requirements.

Ensure proper categorization, storage, security, and retrieval of documents in both electronic and physical form.

Train and mentor team members; promoting a culture of continuous improvement.

Conduct regular audits to ensure the document management system is functioning optimally.

Collaborate with other departments to integrate document management practices across the organization.

Drive the adoption of new document management technologies as necessary.

Respond to document-related inquiries and requests; providing excellent customer service to both internal and external stakeholders.

Qualifications

Bachelor's degree in Information Management, Business Administration, or a related field.

Minimum of 2 years of experience in document management, preferably in a supervisory capacity.

Proficiency in document management software and associated technologies.

Exceptional organizational skills with a keen attention to detail.

Demonstrated leadership and team management capabilities.

Excellent written and verbal communication skills.