Document Management Specialist, Projects

DZConneX Solutions Ltd; West Virginia; On-site; USD 76,000 - 115,000; Full time

Job summary

An established industry player seeks a Document Management Specialist to oversee document management activities in the Power Industry. In this dynamic role, you'll lead a team to ensure efficient document control and governance across various projects. Your expertise will contribute to achieving operational, quality, and safety goals while fostering strong client relationships. This position offers a unique opportunity to make a significant impact in a collaborative environment focused on continuous improvement and innovation. If you're driven by results and have a passion for project management, this is the perfect role for you.

Benefits

Medical/Rx Coverage

Dental Coverage

Vision Coverage

Life Insurance

Disability Insurance

Flexible Spending Accounts

Paid Maternity Leave

Parental Leave

Family Leave

Pet Insurance

Qualifications

• 5+ years of relevant projects experience in document management.
• Strong knowledge in project document management within the Power Industry.

Responsibilities

• Manage document management coordination team for successful project execution.
• Ensure effective technical and document control governance.

Skills

Document Management

Project Management

Technical Expertise

Business Acumen

Communication Skills

Client Relationship Management

Job description

Document Management Specialist, Projects

Location: West Virginia (WV), US

Work Area: FT Onsite- Field/Client

Requisition ID: 2379

About Day and Zimmermann

No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! We’re here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle. It’s no wonder we’re the #1 maintenance services provider in the United States. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customer’s power and improve the world!

We’re looking for a full-time, staff Document Management Specialist, Projects to join our Day & Zimmermann team.

Provides guidance and the supervision required to manage assigned proposal and project documents, both internal and external on EPC proposals and projects across all D&Z market sectors. Uses defined processes and procedures, consistency in execution and Continuous Improvement Program across proposals and projects. Contributes to the competitive environment and functions as the functional representative for developing and maintaining processes and procedures supporting the "D&Z Way."

As the Document Management Specialist, here’s the work you’ll do:

1. Responsible to manage the document management coordination team to successfully execute document management activities to support procurement and subcontracting during project development phase and project delivery on all assigned EPC projects. Ensure delivery of the project will meet or exceed financial, operational, quality, safety goals and customer retention for each market served.
2. Ensure effective technical and document control governance, procedures, and tools are established and maintained to support successful project delivery and operations. Evaluates site policies, operating procedures, instructions, and forms for format consistency.
3. Effectively partner with functional areas to achieve shared goals, resolve conflicts, and establish/promote best practices and process improvement. Assist Project Managers with managing the process for preparation, formatting and distribution of contract deliverables.
4. Conduct audits on compliance with applicable law, regulations and the company policies including the code of ethics and standard business conduct. Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
5. Lead training on Document Control systems, practices, and processes and procedures as needed. Manage Document Platforms and admin user’s access. Provide input and guide development of workflow processes, standards, and documentation. Lead and mentor document management coordinators for advanced career development.

This role is for you if you have these skills:

• Technical/Industry Expertise- Demonstrated background in Projects and/or Construction document management within the Power Industry; experience does not necessarily need to be with a contractor, although highly preferred; Strong knowledge and experience in project document management, preferably at an enterprise or multi-site level.
• Projects & Construction Savvy- Action oriented; can be counted on to consistently exceed goals; bottom-line oriented; clearly assigns responsibility for tasks and decisions; pushes others for results and holds them accountable; sets business/account strategy and works through others to achieve results; maintains big-picture view of key projects and initiatives without getting lost in the details.
• Business/Financial Acumen- Understands how the business works including drivers of cost and revenue; able to understand and work with key financial measurements to analyze the business; able to develop actions to correct financial performance and/or develop new business; knows the marketplace and understands how business strategies and tactics impact marketplace perception.
• Builds Strategic Client Relationships- Develops and sustains effective business relationships with people, especially at senior levels (internally and externally) to create value and influence customer buying patterns and increase revenue and market share.
• Communicates with Impact- Clearly and consistently gets information across in a timely and effective manner both verbally and in writing. Demonstrates the ability to influence people and get them to take appropriate action.

And if you have these qualifications:

• 5+ years of relevant projects experience

In compliance with this state’s pay transparency laws, the salary range for this role is $76,080 - $114,120. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location.

We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery)
• Reaching (e.g. reaching the arms or legs in any direction)
• Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)
• Capacity to think, concentrate and focus over long periods of time
• Ability to read/write complex documents in the English language
• Capacity to reason and make sound decisions
• Capacity to express thoughts orally
• Ability to regularly perform all job functions at company’s office or work site

Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail], and please specify which position you are interested in, including job title and location.