Document Imaging & Collateral Operations Specialist

TEKsystems; United States; Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Hybrid work schedule

Free parking

Convenient access to public transport

Job summary

TEKsystems in St. Paul, MN seeks a detail-oriented Document Imaging & Collateral Operations Specialist to support a fast-paced collateral management team. You will maintain vehicle title, insurance and loan documents and ensure SLAs and audits are met in a hybrid work setting.

This contract role offers in-office Tue-Thu with WFH Mon and Fri, with a 6-month term and strong extension potential. Candidates should have 2+ years office or records admin experience and proficiency with Microsoft

Qualifications

• High School Diploma or GED required.
• 2+ years of professional admin or records support experience.
• Proficient with Microsoft Office applications.

Responsibilities

• Scan, index, and upload high-volume insurance and vehicle documentation into the eDocs system.
• Review incoming documents and ensure proper naming conventions and indexing standards.
• Verify information is entered accurately to support audit and compliance requirements.
• Process over 100 incoming insurance-related documents daily during peak periods.
• Assist with maintaining accurate vehicle title and insurance documentation records.
• Review vehicle titles, insurance certificates, lien-related documents, and other collateral records.
• Help ensure insurance information remains current within internal systems.
• Support lien perfection and collateral record maintenance activities.
• Organize and manage document workflows within established SLAs.
• Monitor document queues and ensure timely processing.
• Maintain electronic and physical records according to procedures.
• Support team projects and process improvement initiatives.

Skills

Attention to detail

Microsoft Office

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Outlook

Excel

Word

Job description

Launch Your Career with a Team That Keeps Lending Operations Running Smoothly

We are seeking a detail-oriented Document Imaging & Collateral Operations Specialist to support a highly collaborative collateral management team. This position plays a critical role in maintaining accurate vehicle title, insurance, and loan documentation records while ensuring service level agreements and audit requirements are met.

This is an excellent opportunity for candidates with office administration, document processing, loan operations, records management, insurance, automotive title, or back-office support experience who thrive in a fast-paced environment where accuracy matters.

Location: St. Paul, MN (Hybrid)

Schedule: In Office Tuesday-Thursday | Work From Home Monday & Friday

Duration: 6-Month Contract with Strong Potential for Extension or Permanent Hire

What You'll Do

Document Processing & Imaging

• Scan, index, and upload high-volume insurance and vehicle documentation into the electronic document management system (eDocs).
• Review incoming documents and ensure proper naming conventions and indexing standards are followed.
• Verify information is entered accurately to support audit and compliance requirements.
• Process over 100 incoming insurance-related documents daily during peak periods.
• Assist with maintaining accurate vehicle title and insurance documentation records.
• Review vehicle titles, insurance certificates, lien-related documents, and other collateral records.
• Help ensure insurance information remains current and accurately reflected within internal systems.
• Support lien perfection and collateral record maintenance activities.
• Organize and manage document workflows within established service level agreements (SLAs).
• Monitor document queues and ensure timely processing.
• Maintain electronic and physical records in accordance with operational procedures.
• Support team projects and process improvement initiatives.

Additional Growth Opportunities

Based on performance and aptitude, opportunities may exist to learn:

• Vehicle title processing
• End-of-lease administration
• Mail operations
• Additional collateral management functions
• Other loan support and operational activities

Qualifications

• High School Diploma or GED
• 2+ years of professional office, administrative, records management, or operational support experience
• Experience working with Microsoft Office (Outlook, Excel, Word)
• Strong attention to detail and accuracy
• Excellent communication and organizational skills
• Ability to manage repetitive tasks while maintaining a high level of quality

Why Join This Team?

• Get your foot in the door with a respected financial institution
• Work with a tenured and supportive leadership team
• Collaborative culture with a fun, team-focused environment
• Free parking
• Convenient access to public transportation
• Hybrid work schedule
• Former contractors have successfully transitioned into permanent positions
• Opportunity for contract extension beyond the initial assignment

Compensation & Benefits

Competitive hourly pay with potential for long-term career growth. Benefits may be available during the contract period based on eligibility.

Job Type & Location

This is a Contract position based out of St. Louis Park, MN.

Pay and Benefits

The pay range for this position is $18.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of St. Louis Park, MN.

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a hybrid position in St. Louis Park,MN.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands‑on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.