Document Controls Specialist- Kiewit Nuclear Solutions-Idaho Falls, ID

Kiewit; Idaho Falls (ID); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Top-tier health benefits

401k with matching

Job summary

Kiewit Nuclear Solutions is seeking a Document Control Specialist to administer and manage the project document control system, logging, transiting, and distributing documents to project teams. The role requires coordinating with staff to improve efficiency and meet deadlines on a field construction project.

Onboard, you may need a Department of Energy Security Clearance (Q). This position is located on an active construction site in Blackfoot, ID, not remote, with strong emphasis on accuracy,

Qualifications

• Experience leading and managing people in a document control setting.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail and deadlines.
• Ability to multi-task in a fast-paced project environment.
• Proficiency with MS Office applications and document control software.
• Knowledge of SharePoint and InEight is a plus.

Responsibilities

• Reproduce documents, prepare reports and addendums.
• Maintain records of incoming transmittals and prepare outgoing transmittals.
• Ensure system documents are accurate and up to date.
• Oversee approval, maintenance and distribution of documents.

Skills

Leadership

Communication

Organization

Multi-tasking

Problem solving

Team collaboration

MS Office

Attention to detail

Adaptability

Tools

SharePoint

InEight

MS Word

Excel

PowerPoint

Job description

Requisition ID: 182916

Job Level: Mid Level

Home District/Group: Kiewit Nuclear Solutions

Department: Document Controls

Market: Nuclear

Employment Type: Full Time

Position Overview

The Document Control Specialist shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members. The DCS is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.

For this position, it may be necessary to secure a Department of Energy Security Clearance (Q) and background check which will be processed during onboarding.

District Overview

Kiewit Nuclear Solutions Co. (KNS) is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Our rapidly growing nuclear solutions business has opened new locations across North America to strengthen our market presence while executing work within the communities we live within and support. We are committed to build upon our history as one of the safest companies to work for by equipping our craft and staff with the best technology, processes, equipment, tools and safety programs available.

We are an innovative team that prides itself on excellence through continuous improvement and an unwavering commitment to deliver for our clients. Our staff collaborates with Kiewit’s vast internal network of resources that span heavy civil and infrastructure, vertical and commercial buildings, industrial, as well our oil and gas and power generation markets, to drive safe and cost-effective solutions that achieve client expectations and further Kiewit’s core values of People, Integrity, Excellence, and Stewardship.

On our team, you’ll have the opportunity to see, design and construct more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit’s culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, joining Kiewit can bring a lifetime of personal success and satisfaction.

Location

This position will be located in the field on an active construction jobsite in Blackfoot, ID (Idaho Falls, ID). This is not a remote position.

Responsibilities

• Responsible for reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Oversee the proper approval, maintenance and distribution of documents and retention policies.
• Control the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents.
• Perform process audits to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Ensure that the confidentiality of sensitive information is protected.
• Implement project specific Field Document Control procedures to ensure all documents, drawings and records used during construction are controlled.
• Conduct in-person trainings for Field personnel to ensure adherence to all project specific Field Document Control processes and procedures.
• Create, maintain, and audit hard copy Construction Work Packages throughout the lifecycle of the project.
• Fulfill requests submitted for creating new Construction Work Packages by printing, stamping and binding documents/drawings.
• Ensure all hard copy Construction Work Packages always include the latest revisions and are updated with new revisions of documents/drawings expeditiously.
• Maintain project specific logs.
• Provide project reports to management, subcontractors, and clients when required.
• Perform other duties as assigned.
• Perform any task required to support company goals.

Qualifications

• 1-4+ years of experience in document control in the Construction sector.
• Must possess an aptitude to lead and manage people.
• Familiarity with document control standard practices and software.
• Excellent communications skills, both verbal and written.
• Strong organizational skills, time management, and attention to detail.
• Comfortable with fast paced work environment, pressure, change, and ambiguity.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Ability to multi-task, problem solve and work collaboratively.
• Proficient in computer applications (MS Word, Excel, and PowerPoint)
• Knowledge of SharePoint and InEight software is a plus!
• Demonstrated commitment to business ethics and integrity.
• Ability to keep up with fast-paced atmosphere and understanding of how to prioritize work based on business needs.
• Knowledge of records/information management principles and their methodologies is an asset.
• Willing to perform a variety of tasks and learn new skills.
• The ability to work effectively within a project team with minimal supervision.

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.