Document Controls Specialist

Olsson; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Wellness program

Bonus program

Health care

Job summary

Olsson is seeking a highly organized Document Controls Specialist to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role ensures consistent, reliable document control processes across multiple disciplines and project phases.

You will assist with managing incoming and outgoing project documents, monitoring workflows, and maintaining compliance with internal and client standards, under the guidance of senior

Qualifications

• Bachelor’s or associate degree in business or a related area required.
• 6-10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to handle multiple priorities.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Education

Bachelor’s or associate degree in business or a related area

Job description

Dallas, TX; Fort Worth, TX; Lincoln, NE; Omaha, NE; Overland Park, KS

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

We are seeking a highly organized and detail-oriented Document Controls Specialistto support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role plays a key part in supporting project delivery by maintaining consistent, reliable, and efficient document control processes across multiple disciplines and project phases.

Working under the guidance of our senior project document specialists, you will assist with managing incoming and outgoing project documents, monitoring document workflows, and maintaining compliance with internal and client-specific standards.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

We have one current opening and will consider candidates interested in being located out of our Omaha, NE, Lincoln, NE, Fort Worth, TX, Dallas, TX, or Overland Park, KS office locations.

Qualifications

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

You bring to the team:

• Bachelor’s or associate degree in business or a related area required.
• 6-10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time‑management skills, with the ability to handle multiple priorities.

#LI-DNP

Additional Information

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Olsson’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.