Document Controls Lead / Document Controls Manager

E2 Consulting Engineers, Inc.; San Diego (CA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Job summary

E2 Consulting Engineers, LP in California is seeking a Document Controls Lead to oversee the Owner’s PMO document control across EPC, commissioning and closeout for a major natural gas infrastructure project. This onsite role requires strong experience in engineering document lifecycle management and leadership of document control workflows.

You'll develop procedures, manage submissions and turnover packages, coordinate with EPC contractors and stakeholders, and monitor KPIs to improve

Qualifications

• Bachelor’s degree or equivalent industry experience.
• 10+ years in Document Control or Records Management on large EPC/industrial projects.
• Experience managing engineering drawings, specifications, RFIs, submittals, vendor documents, commissioning docs, and turnover packages.
• Strong lifecycle understanding and coordination between Owner, EPC contractors, engineers and construction teams.

Responsibilities

• Lead the Owner’s document control function across the project lifecycle.
• Develop, implement, and maintain document control procedures and quality standards.
• Manage submissions, transmittals, and version control between Client, EPC contractors, and stakeholders.
• Maintain document registers, status reports, and dashboards; monitor KPIs and drive process improvements.
• Coordinate closeout documentation and records handover to operations per SDG&E standards.

Skills

Document control

Records management

Workflow coordination

Leadership

Quality assurance

Education

Bachelor's degree

Tools

OpenText

Oracle Unifier

Procore

SharePoint

Primavera P6

Aconex

Autodesk Construction Cloud

Microsoft Office Suite

Power BI

Job description

About the Organization

E2 Consulting Engineers, LP (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The Document Controls Lead will serve as part of the Owner’s Project Management Office (PMO), providing leadership for document management, engineering document control, project records management, turnover documentation, and project closeout throughout the Engineering, Procurement, Construction (EPC), Commissioning, and Closeout phases of this major natural gas infrastructure project. The ideal candidate has extensive experience supporting utility, industrial, refinery, compressor station, pipeline, or other large EPC capital projects and understands document lifecycle management from engineering through final turnover. This position is onsite 5 days a week.

Responsibilities

• Lead the Owner’s document control function for Compressor Modernization Project.
• Develop, implement, and maintain project document control procedures, workflows, and quality standards.
• Manage engineering, procurement, construction, commissioning, turnover, and closeout documentation throughout the project lifecycle.
• Review contractor document submissions for completeness, quality, compliance, metadata accuracy, and adherence to project standards.
• Coordinate document reviews, approvals, transmittals, distribution, and version control between Client, EPC contractors, consultants, and stakeholders.
• Track engineering deliverables, RFIs, submittals, design packages, vendor documentation, as-built drawings, commissioning records, and turnover packages.
• Maintain document registers, document status reports, overdue action reports, and executive dashboards.
• Monitor document KPIs, identify bottlenecks, and recommend process improvements to improve document turnaround and project performance.
• Support project audits, regulatory compliance, quality assurance, and records retention requirements.
• Coordinate final project turnover, closeout documentation, and records handover to operations in accordance with SDG&E standards.
• Work closely with Project Managers, Construction Managers, Engineers, Project Controls, and EPC contractors to ensure accurate and timely document management.

Qualifications

• Bachelor’s degree preferred or equivalent industry experience.
• 10+ years of Document Control or Records Management experience supporting large EPC or industrial construction projects.
• Experience supporting utility, natural gas, pipeline, compressor station, refinery, power generation, petrochemical, or heavy industrial projects.
• Strong understanding of engineering document lifecycle management.
• Experience managing:
  • Engineering drawings
  • Specifications
  • RFIs
  • Submittals
  • Vendor documentation
  • Commissioning documentation
  • Turnover packages
  • As-built documentation
• Experience coordinating document workflows between Owners, EPC contractors, engineers, and construction teams.
• Experience supporting project commissioning and closeout activities.

Technical Skills

• OpenText
• Oracle Unifier
• Procore
• SharePoint
• Primavera P6
• Aconex
• Autodesk Construction Cloud (ACC)
• Microsoft Office Suite
• Power BI (preferred)

Preferred

• Experience supporting compressor station modernization, natural gas transmission, pipeline, refinery, or power plant projects.
• Experience working on Owner-side PMO or Program Management teams.
• Experience with EPC projects.

Benefits

E2 Consulting Engineers, LP offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Wage Data Per State Requirements

Salary range for this position is $110,000 - $130,000. The starting salary will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands

Work Environment

• This job operates in a professional office environment and uses standard office equipment such as computers and phones

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day
• Ability to move freely for up to 8 hours per day

Local Candidates only

Yes

Drug Free Workplace

E2 Consulting Engineers, LPis a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.