Document Controller

Kohn Pedersen Fox; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Comprehensive health insurance

401k with company matching

Paid time off

ARE support

Job summary

KPF, located in New York City, seeks a detail-oriented Document Controller to support project documentation and ensure compliance with quality management systems. You will work under the Senior Document Controller and collaborate with project teams to streamline information flow.

The role requires 1-3 years in construction administration, an associate degree, and strong organizational and communication skills. In-person work five days a week in our NYC office is expected.

Qualifications

• 1-3 years of Construction Admin Experience.
• Associate degree in Construction Administration required.
• Excellent communication and organizational skills.

Responsibilities

• Assist in organization and maintenance of project documentation including plans, RFIs, submittals and correspondence.
• Support document control by classifying, storing and retrieving documents per standards.
• Coordinate distribution of documents and track revisions and approvals.
• Maintain accurate document register and ensure accessibility for team members.
• Collaborate with project teams to identify needs and provide training on document management systems.

Skills

Document control

Attention to detail

Communication

Teamwork

Education

Associate degree in Construction Administration

Tools

Procore

SharePoint

e-Builder

CMiC

Aconex

ProjectSight

Job description

Document Controller page is loaded## Document Controllerlocations: New Yorktime type: Full timeposted on: Posted 6 Days Agojob requisition id: JR202500022**KPF** is seeking a detail-oriented and motivated Document Controller to join our dynamic team located in New York City. The Document Controller will be responsible for supporting the management of project documentation and ensuring compliance with our quality management systems while under the leadership of our Senior Document Controller. The position will work closely with project teams to facilitate the flow of information, maintain document records, and contribute to process improvements.**Primary Responsibilities:*** Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence.* Support the document control process by ensuring documents are correctly classified, stored, and retrieved in accordance with company standards.* Coordinate the distribution of documents to relevant stakeholders and track revisions and approvals.* Maintain an accurate document register and ensure all documentation is up-to-date and accessible to team members.* Collaborate with project teams to identify documentation needs and provide training on document management systems.**Qualifications:****Required:*** 1-3 years of Construction Admin Experience* Associate degree in Construction Administration* Strong attention to detail and organizational skills.* Excellent communication skills, both verbal and written.* Ability to work effectively within a team and independently.**Preferred:*** Experience with construction document management systems or software.* Familiarity with quality management processes.* Basic understanding of project management principles.**Technical Skills and Relevant Technologies*** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).* Experience with document control software (e.g., Procore, SharePoint, e-Builder, CMiC, Aconex, ProjectSight) is a plus.* Understanding of file management systems and best practices.**Soft Skills and Cultural Fit*** Strong problem-solving abilities and a proactive attitude.* Ability to manage multiple tasks and prioritize effectively.* Willingness to learn and adapt in a fast-paced environment.**Work Environment:**This position requires you to be in person in **our New York office** 5 days per week.**Pay Range:**$50,000.00 - $60,000.00 AnnualKPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts.* **Career Growth:** Opportunities for training, development, and career progression.* **Company Culture:** Collaborative, high-performance environment with a focus on innovation and excellence.* **Benefits:** Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off, Architectural Registration Exam (ARE) support and other perks.**To Apply:**Applications submitted without a resume and portfolio via the KPF Career Site will not be considered.**KPF is an equal opportunity employer.**KPF is seeking talented individuals who share our mission to elevate cities through impactful design. Our teams range from three to fifty people. No matter the size, we emphasize collaboration, because we believe every voice has value.### Get In Touch