Document Controller

Seatrium Offshore Technology USA, Inc; Houston (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Seatrium Offshore Technology USA, Inc. seeks an experienced Document Controller to coordinate project documentation from initiation to closeout.

You will act as the communication hub for the project team and clients, expediting and maintaining current revisions while ensuring access to latest documents. Responsibilities include developing document control processes, managing revisions, training staff, coordinating reviews, and archiving obsolete records.

Qualifications

• Four-year Bachelor's degree plus at least 5 years of offshore oil & gas document control experience.
• Proven experience as a Document Controller.
• Knowledge of document management systems and software.
• Advanced MS Project skills and strong MS Office Suite (Outlook and Excel) proficiency.
• Detail-oriented with the ability to work under deadlines and maintain confidentiality.

Responsibilities

• Expedite, create, manage and maintain project documentation.
• Ensure access to latest revisions by the project team.
• Develop and implement document control processes and procedures.
• Manage document revisions and maintain the document control database.
• Coordinate document review and approval processes.
• Provide training to staff on document control procedures.
• Resolve document control issues and conflicts.
• Archive and dispose of outdated documents.

Skills

Communication skills

Time management

Attention to detail

Confidentiality

Travel ability

Education

Bachelor's degree

Tools

MS Project

MS Office

Excel

Job description

JOB DESCRIPTION

As Document Control, you will report to the Sr. Project Manager and will be involved with responsibility for project coordination, from initiation of project until closeout. Serving as a point of communication for the Company and Clients. You will also be responsible for expediting, creating, managing, and maintaining project documentation for the project. Ensure the project team has access to the latest revisions in a timely manner. Develops and implements document control processes and procedures. Manages document revisions and ensures the latest version is available. Maintains document control database and files. Coordinates document review and approval processes. Ensures compliance with company and legal document management requirements. Provides training to staff on document control procedures. Resolves document control issues and conflicts. Archives and disposing of outdated documents.

Four-year Bachelor's degree Minimum 5 years of relevant experience as document controller in offshore oil & gas industry Proven experience as a Document Controller. Knowledge of document management systems and software. Advance experience with Microsoft Project A high degree of proficiency MS Office Suite, Outlook & Internet applications; Advanced Microsoft Excel and database manipulation skills Self-motivated with critical attention to details and deadlines

• Impeccable communication skills verbal and written and time management skills.
• Ability to maintain confidentiality work both independently and work collaboratively.
• Ability to handle multiple tasks in a fast-paced environment

JOB REQUIREMENTS

Capable of performing the following essential physical demands:

• Must be able to sit for extended periods of time.
• Must be able to lift up to 25 pounds from floor to waist
• Must be able to perform single-handed carry up to 15 pounds
• Must be able to perform two-handed carry up to 50 pounds
• Must be able to operate motor vehicles with current valid driver’s license
• Must be able to walk on various terrain
• Depth perception
• Color vision/perception
• Hearing of sounds and speech within normal frequency/range
• Must be able to communicate in written and oral form
• Must be able to travel

COMMENTS/REMARKS

This job description is not necessarily a complete list of all job functions, requirements or working conditions. Seatrium reserves the right to modify essential job functions, physical demands of the job and job qualifications at any time Physical abilities may not match the functional requirements of the job description. Modification of the job requirements to the extent required to reasonably accommodate the applicant’s physical ability will be considered in accordance with the Americans with Disabilities Act (and other applicable laws/regulations) to the extent no undue hardship and/or safety threat exists

BUSINESS UNIT Seatrium Limited

Seatrium Limited provides innovative engineering solutions to the global offshore, marine and energy industries. Headquartered in Singapore, the Group has over 60 years of track record in the design and construction of rigs, floaters, offshore platforms and specialised vessels, as well as in the repair, upgrading and conversion of different ship types. The Group’s key business segments include Oil & Gas Newbuilds and Conversions, Offshore Renewables, Repairs & Upgrades, and New Energies, with a growing focus on sustainable solutions to advance the global energy transition and maritime decarbonisation. As a premier global player offering offshore renewables, new energies and cleaner offshore & marine solutions, Seatrium is committed to delivering high standards of safety, quality and performance to its customers which include major energy companies, vessel owners and operators, shipping companies, and cruise and ferry operators. Seatrium operates shipyards, engineering & technology centres and facilities in Singapore, Brazil, China, India, Indonesia, Japan, Malaysia, the Philippines, Norway, Saudi Arabia, the United Arab Emirates, the United Kingdom and the United States. Discover more at www.seatrium.com