Document Control & Training Associate

ADP, Inc.; Camarillo (CA); On-site; USD 28,000 - 36,000; Part time

Job summary

PBS Biotech, based in Camarillo, California, seeks a part-time Document Control and Training Associate to support the Quality team. The role focuses on managing documents and coordinating staff training within the QMS, with a flexible schedule up to 20 hours weekly.

The position is onsite at the Camarillo facility, offering an opportunity to contribute to regulatory readiness and continuous improvement in a growing life sciences company.

Qualifications

• 1 year of experience in a role with quality control, ideally GMP/QMS or similar systems.
• QMS and eQMS knowledge is a strong plus.
• Proficiency in Microsoft Office and PDF fill-in forms.

Responsibilities

• Maintain quality system records and facilitate periodic reviews.
• Coordinate training requirements and document training across PBS.
• Assist in Document Change Management and ERP coordination.
• Support Periodic Review program for controlled documents to ensure accuracy.

Skills

Microsoft Office

Verbal communication

Quality management

Education

Bachelor’s Degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Control & Training Associate

Part Time PBS Biotech Inc, Camarillo, CA, US

Salary Range: $19.82 To $25.52 Hourly

Document Control and Training Associate

Location: Onsite - Camarillo, CA
Employment Type: Part-Time
Salary Range:$19.82 - $22.45 - $25.52

Make an Impact at PBS Biotech

Are you looking for an opportunity where what you do matters—and where you can have a real voice in how things are done?

At PBS Biotech, we are advancing technology that supports the future of cell therapy manufacturing. We are looking for talented, curious, and motivated people who want to contribute, grow, and make an impact.

PBS Biotech is seeking a part-time Document Control and Training Associate contractor to support our Quality team at our Camarillo facility. This temporary contractor position offers a flexible schedule of up to 20 hours per week, making it an excellent opportunity for a college student, an individual re-entering the workforce, or an experienced professional seeking meaningful part-time work. In this role, you will support the accurate and efficient management of both paper and electronic documents retained within Document Control for PBS’s Quality Management System (QMS), including supporting the Periodic Review program for impacted documents. Additionally, this position will support the timely execution and management of training tasks for all PBS staff, along with the required documentation as proof of training.

If you are looking to join a growing life sciences company where you can bring forward ideas, help drive change, and see the impact of your work, we would love to hear from you.

About PBS Biotech

Founded in 2006 and headquartered in Camarillo, California, PBS Biotech develops innovative single-use bioreactor systems and process development solutions that help cell therapy companies advance therapies from research and development toward clinical and commercial manufacturing.

Our mission is to improve the lives of patients by enabling the development and manufacturing of cell therapy products.

Our proprietary Vertical-Wheel® bioreactor technology is designed to address the unique challenges of cell therapy manufacturing and supports the development and scale-up of therapies with the potential to address serious diseases and unmet patient needs.

What makes PBS different is not only our technology—it is our people. We are a growing team of scientists, engineers, manufacturing professionals, commercial leaders, and problem-solvers working together toward a shared purpose.

At PBS, employees have the opportunity to contribute ideas, improve how we work, take on new challenges, and help shape what comes next.

What You’ll Do

As our Document Control and Training Associate, you will support document control activities by maintaining quality system records, facilitating periodic document reviews, coordinating employee training requirements, and ensuring accurate documentation of completed training across PBS.

Key responsibilities include:

• Support the company’s efforts for cGMP qualification and ISO 9001:2015 certification.
• Support the day-to-day Document Change Management process including document formatting, template creation and management, document and record distribution, and archival when applicable.
• Help to manage document control processes and systems for compliance with internal procedures and policies as well as regulatory requirements, including updating and coordination with ERP system.
• Partner with identified staff in the creation and management of document format and content templates.
• Assist in managing the Periodic Review program to ensure controlled documents are periodically reviewed for relevance and accuracy to ensure actual practices are reflected as defined in the applicable procedures and adhere to the applicable regulatory standards.
• Help to maintain and enhance the records management systems including storage, retrieval, retention, and destruction.
• Help manage the storage of physical and electronic documents, including the creation of electronic copies, scanning records, manage incoming documentation and records, and record reconsolidation.
• Help maintain Training program.
• Send timely training notifications and follow-up.
• Monitor and support the creation and revision to Training job roles, curriculum, and training requirements.
• Assist in the management and enhancement of the electronic Learning Management System (LMS) and electronic document management system (EDMS). User navigation support.
• Maintain a state of inspection readiness and participate in inspection preparation activities.
• Support internal and external audits and inspection activities through retrieval and provision of requested Quality Management Systems records and data in a timely manner.
• Support QMS initiatives as assigned.
• Will be assigned additional tasks and projects as needed to meet business objectives.

What You’ll Bring

We are looking for someone who is detail-oriented, organized, and collaborative, with strong communication skills and a passion for maintaining high-quality systems and processes, and who is excited to contribute to a growing organization.

Knowledge/Experience

• 1 year of experience within a role that requires a high degree of quality control, ideally GMP quality system, medical device (QSR/ISO13485), aerospace (AS 9100), ISO 9001, or other similar systems or equivalent education. e.g., Bachelor’s Degree

Skills/Abilities Pertinent to This Position

• Microsoft Office (Word, Excel, Power Point, Outlook) and PDF Fill-in-Forms.
• Strong verbal and written communication and presentation skills.
• Quality Management System (QMS) and electronic Quality Management System (eQMS) is a strong plus.

Why Join PBS?

At PBS, you are joining more than a company—you are joining a team working toward a purpose that extends beyond our individual roles.

We offer an environment where you can:

• Make an impact. Your work contributes to technologies that help our customers advance cell therapies for patients.
• Have a voice. We value employees who bring ideas forward, challenge how things are done, and help us improve.
• Grow with us. As PBS continues to evolve, employees have opportunities to expand their skills, responsibilities, and careers.

If you want to work somewhere where what you do matters and where you have the opportunity to create change, PBS Biotech may be the place for you.

Compensation

The anticipated salary range for this position is $19.82 - $25.52 an hour. Actual compensation will be determined based on factors including experience, qualifications, skills, internal equity, and business needs.

This position is based at our headquarters in Camarillo, California, located in Ventura County between the greater Los Angeles and Santa Barbara areas. This role is expected to work primarily on-site due to some tasks or evaluation performed in a production or lab-like environment.

The role may occasionally be required to perform some tasks in the following environments: cleanroom, near moving mechanical parts, fumes, machine lubricants, airborne particles, vibration, and risk of electrical shock, high noise while in the manufacturing plant; Personal protective equipment (vision and hearing) used in plant.

Additional Position Requirements

• Physical Requirements: Must be able to see, hear, speak, and write clearly to effectively communicate with employees and/or vendors; manual dexterity required for occasional standing, reaching, and lifting of small objects. May occasionally be required to lift various weights up to 25lbs (<25lbs = 1 box of documents> as needed to meet job requirements)
• Work Schedule: The Document Control and Training Associate is a part-time position requiring approximately 20 hours per week, with a flexible schedule to accommodate individual needs.

Ready to Make an Impact?

PBS Biotech is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs. PBS Biotech is committed to providing equal employment opportunities in accordance with applicable federal, state, and local laws.