Document Control Specialist - REMOTE (46602)

Jacobs; Portland (OR); Hybrid; USD 63,094,000 - 110,484,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Employee stock purchase plan

Job summary

Jacobs is seeking a Document Control Specialist to manage the creation, receipt, review, distribution, tracking and archival of project documentation across multidisciplinary teams and external stakeholders, ensuring quality, compliance, and timely information flow.

You will set up and maintain the project document management system, enforce naming conventions, manage revisions, and generate reports on workflow and KPIs while supporting onboarding and training for project participants.

Qualifications

• 2 years of document control experience in engineering, construction, or EPC projects.

Responsibilities

• Manage controlled documents lifecycle from creation to archival.

Skills

Document control

Microsoft Office

Attention to detail

Problem solving

Stakeholder communication

Quality assurance

Process improvement

Education

Associate or Bachelor’s degree in Engineering or related field

Tools

Aconex

ProjectWise

BIM 360

Procore

SharePoint

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Document Control Role

The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob’s standards, client requirements, and contractual deliverables.

Key Responsibilities

• Overall responsibility for Managing, tracking, and maintaining controlled documents throughout their lifecycle.


• Reviewing documents for accuracy and completeness, formatting, and revision control.


• Ensuring documents meet standards for production.


• Provide project onboarding support.


• Assuring project participants are trained in practical application of systems.


• Set up and maintain the project document management system including metadata, numbering, and workflows.


• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.


• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.


• Manage document reviews, approvals, revisions, and version control with full audit traceability.


• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.


• Enforce document control procedures, standards, and naming conventions.


• Generate document reports that assist in managing workflow, status reports, and key performance metrics.


• Coordinate with internal and external stakeholders to resolve document issues.


• Support project closeout, including turnover, as‑built records, and final archival.


• Provide system support and guidance to project team members.

Required Qualifications

• 2 years of document control experience within engineering, construction, or EPC project environments preferred.


• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).


• Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.


• High diligence with the ability to manage large volumes of documents and competing priorities.


• Proficiency in Microsoft Office Products


• Strong attention to detail.


• Problem‑solving and process improvement mindset.


• Effective communication skills and understanding of technical terminology.

Here’s what you’ll need

• 2+ years experience supporting large, multidisciplinary engineering projects or joint ventures.


• Familiarity with ISO 900.


• Exposure to BIM deliverables and model‑related documentation.


• Associate or bachelor’s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.

Work Environment

• Office, hybrid, or remote based depending on project requirements. Occasional travel may be required


• Shift schedules may occasionally alternate based on project requirements and business needs.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $45,800.00 to $80,200.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.