Document Control Specialist - REMOTE (46600)

Jacobs; Portland (OR); Hybrid; USD 38,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Holidays

Stock purchase plan

Job summary

Jacobs seeks a Document Control Specialist to manage creation, receipt, review, distribution, tracking and archival of project documents, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

The role supports one or more projects, adheres to Jacobs’s standards and client requirements, and involves setting up document management systems, revision control, transmittals, onboarding, and closeout activities.

Qualifications

• 2 years of document control experience within engineering, construction, or EPC project environments preferred.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products
• Strong attention to detail.
• Problem-solving and process improvement mindset.
• Effective communication skills and understanding of technical terminology.

Responsibilities

• Overall responsibility for Managing, tracking, and maintaining controlled documents throughout their lifecycle.
• Reviewing documents for accuracy and completeness, formatting, and revision control.
• Ensuring documents meet standards for production.
• Provide project onboarding support.
• Assuring project participants are trained in practical application of systems.
• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports that assist in managing workflow, status reports, and key performance metrics.
• Coordinate with internal and external stakeholders to resolve document issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Skills

Document control

Electronic records

Revision management

Microsoft Office

Attention to detail

Problem solving

Communication skills

Education

Associate or Bachelor’s degree in related field

Tools

Aconex

ProjectWise

BIM 360

Procore

SharePoint

QuickBase

EIDA

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Document Control Role Summary

The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob’s standards, client requirements, and contractual deliverables.

Key Responsibilities

• Overall responsibility for Managing, tracking, and maintaining controlled documents throughout their lifecycle.
• Reviewing documents for accuracy and completeness, formatting, and revision control.
• Ensuring documents meet standards for production.
• Provide project onboarding support.
• Assuring project participants are trained in practical application of systems.
• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports that assist in managing workflow, status reports, and key performance metrics.
• Coordinate with internal and external stakeholders to resolve document issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Required Qualifications

• 2 years of document control experience within engineering, construction, or EPC project environments preferred.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products
• Strong attention to detail.
• Problem-solving and process improvement mindset.
• Effective communication skills and understanding of technical terminology.

Here’s what you'll need

• 0-2 years experience supporting large, multidisciplinary engineering projects or joint ventures.
• Familiarity with ISO 900.
• Exposure to BIM deliverables and model-related documentation.
• Associate or bachelor’s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.

Work Environment

• Office, hybrid, or remote based depending on project requirements. Occasional travel may be required.
• Shift schedules may occasionally alternate based on project requirements and business needs.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $38,200.00 to $66,900.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

This position will be open for at least 3 days.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.