Document Control Specialist - Quality

Harmar; Sarasota (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Harmar Mobility is seeking a Documents Control Specialist to join the Quality team. This role collaborates with multiple functions to manage the QMS, control documents, and product data while supporting audits and continuous improvement.

The ideal candidate has 3–5 years of document control experience, PLM familiarity, and strong communication skills, along with proficiency in Microsoft Office. A GED/associates degree is required, with a Bachelor’s preferred.

Qualifications

• 3–5 years related experience and/or training or equivalent combination of education and experience.
• Experience with document control, change control and PLM.
• Ability to effectively communicate information to all audience levels.
• Intermediate Microsoft Office Suite proficiency.
• Self-motivated with strong customer service orientation.

Responsibilities

• Review proposed document/drawing changes and proofread against redlines for accurate implementation.
• Document review and redline creation against the standard.
• Primary Administrator for Harmar quality management system (QMS).
• Review and analyze change requests for compliance with documentation processes and standards.
• Coordinate and facilitate change-control meetings with cross-functional teams.
• Transmit approved change orders and ensure follow-up and closure.
• Provide training on engineering change requests (ECR) and engineering change orders (ECO).
• Assist in new product introductions related to core data management responsibilities.
• Support periodic document reviews and SOP updates.
• Assist Marketing with change-control activities.
• Generate timely reports in the QMS system and drive continuous improvement.

Skills

Document control

Change control

PLM (Product Lifecycle Management)

Quality Management System (QMS)

Effective communication

Detail oriented

Project management

Team collaboration

Education

GED or associates degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Description

Want a fulfilling job while working for a Great Place to Work certified company? Looking for opportunities to grow in your position and enhance your craft? Do you enjoy working with a team, where your opinions and ideas are strongly valued? Lift your life by joining Harmar Mobility where our purpose is to lift lives within our team, among our network of dealers, and in our communities across the nation. We manufacture mobility device lifts for vehicles and accessibility products to help those with mobility difficulties enjoy their independence and continue to make meaningful memories, whether they’re at home or on the road.

The Documents Control Specialist is a key member of the Quality department and will work in close collaboration with the Director of Quality, Quality Manager, Production, Marketing, Purchasing, Engineering, etc. This individual also serves as a document control database superuser for both company sites. This person is the point of contact for management of document control activities in the QMS and Document Control database (DCD), parts and item number creation and product release. Responsible to interact with multiple functions to produce a culture of collaboration that positively impacts quality at Harmar through various quality disciplines that include (but are not limited to) good documentation practices, adherence to SOPs/Work Instructions, Forms and quality system support. in charge of general change processing in DCD, leading CCB, generation of quality reports and proactively recommending improvements, supporting internal auditing and backroom coordination during external audits, supporting document retention process.

Requirements

• Review proposed document/drawing changes and proofread against redlines to ensure accurate implementation.
• Document review and redline creation against the standard.
• Primary Administrator for Harmar quality management system (QMS).
• Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting for approval.
• Coordinate and facilitate meetings related to change control
• Coordinate change activities with other functional areas/sites.
• Transmit approved change orders and assure follow up and closure.
• Provide training to various groups on engineering change requests (ECR), engineering change orders (ECO) and related product data management processes.
• Assist Project Management with new product introductions as it relates to core data management responsibilities.
• Assist in periodic document review initiatives and SOP updates.
• Assist the Marketing Department with change control activities.
• Proficiency with generation of timely reports in the QMS system.
• Foster and promote a culture of continuous improvement.
• Provide document control support to all departments via change orders.
• Ensure adherence to quality and compliance requirements.
• Proofread documents and maintain attention to detail.

Work Experience, Education, and Skills Requirements:

• 3 to 5 years related experience and/or training; or equivalent combination of education and experience.
• Experience with document control, change control and product life cycle and data management (PLM).
• Ability to effectively communicate information to all audience levels.
• Intermediate Microsoft app proficiency.
• Minimum GED or associates degree
• Bachelors degree is preferred
• Experience with ISO, FDA or similar regulations is preferred.
• Experience with Product Lifecycle Management (PLM).
• Excellent communication skills (both verbal and written).
• Highly detail oriented.
• Ability to effectively present information.
• Self-motivated and proactive with strong customer service orientation.
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work.
• Experience with data organization, presentation and project management.
• Intermediate or above skill in the use of Microsoft Office Suite required. Project completion driven.