Document Control Specialist – NP

LanceSoft Inc; Springfield (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in Springfield is seeking an administrative professional to manage document control systems and provide support to various departments. The role involves maintaining records, greeting visitors, and ensuring compliance with regulatory standards. Ideal candidates will have strong attention to detail, excellent communication skills, and experience with SAP and Learning Management Systems.

Qualifications

• Minimum 2 years of experience in an administrative role.
• Experience with SAP is highly preferred.
• Proven ability to handle confidential information appropriately.

Responsibilities

• Coordinate site-wide document control systems and processes.
• Maintain an organized filing system for hard and electronic copies.
• Provide administrative support to site departments.

Skills

Attention to Detail

Communication

Time Management

Tools

SAP

Learning Management System

Job description

Job Description

This position is responsible for maintaining records and operating document control systems to ensure compliance with FDA Current Good Manufacturing Practices (cGMP), OSHA, EPA, DEA, and AMRI policies and procedures. The incumbent also provides support at the main reception desk, greeting visitors (customers, regulators, corporate visitors, new employees, etc.) in a professional manner and processing visitors efficiently.

Major Duties and Responsibilities include the following and other duties as assigned:

1. Coordinate site-wide document control systems and processes to ensure integrity and compliance with regulations, including:

• QC records (raw material, intermediate, finished product releases)
• Test methods, specifications, validation protocols, and reports
• QC calibration and qualification documents

Ensure documentation/records are indexed, filed, archived, retrievable, and issued in accordance with AMRI policies and procedures.

Maintain an organized filing system for both hard copies and electronic files, including onsite and offsite archiving.

Maintain training records using the Learning Management System.

Provide administrative support to site departments such as QA/QC, Human Resources, Maintenance, and Accounts Payable to streamline processes.

Support logistics for customer and regulatory audits, meetings, plant events, including travel arrangements, meals, and lodging.

Manage calendars and schedules for Site Lead Team members.

Perform other duties as assigned by site management.

Qualifications

• Minimum 2 years of experience in an administrative role.
• Experience with SAP is highly preferred.
• Strong attention to detail and self-checking skills.
• Good communication and time management skills.
• Professional demeanor for greeting and processing visitors.
• Experience working with a Learning Management System.
• Proven ability to handle confidential information appropriately.

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. This policy applies to all employment practices, including hiring, recruiting, promotion, termination, and benefits. Hiring decisions are based solely on qualifications, merit, and business needs.

About the Company

Established in 2000, LanceSoft is a Certified MBE and Woman-Owned organization, providing global workforce solutions and IT services to diverse clients across various domains.