Document Control Specialist II

Fashion Institute of Design & Merchandising; Bellevue (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in construction services is seeking a Document Control Specialist in Bellevue to manage project documentation efficiently. Ideal candidates will have a background in document management systems and construction processes. This full-time position offers an opportunity to engage in a dynamic, detail-oriented role that supports project success.

Qualifications

• Minimum of 2 years in document control.
• Advanced skills with MS Office applications.
• Experience complying with Federal, State, and Local record management regulations.

Responsibilities

• Manage, track, and organize project documentation.
• Maintain and oversee the receipt of emails and incoming files.
• Supervise timely distribution of documents.

Skills

Document Management Systems

Construction Processes

Organizational Skills

Education

Associate's degree in a related field

Tools

MS Office (Word, Excel, Access, Adobe Acrobat)

Electronic Document Management Systems (EDMS)

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We are seeking a highly organized and detail-oriented Document Control Specialist to join our construction services team. In this role, you will be responsible for managing, tracking, and organizing project documentation to ensure seamless communication and compliance throughout all phases of construction. You will play a critical role in maintaining document integrity, and timely distribution of drawings, contracts, reports, and other essential records. The ideal candidate has a background in document management systems, understands construction processes, and thrives in a fast-paced, deadline-driven environment.

In the role of Document Control Specialist II, we'll count on you to:

• Guide data/document processing, systems analysis, and programming
• Maintain document control system requirements in coordination with clients, management, subcontractors, and staff
• Outline and prioritize operations guidelines and deadlines of the document control process
• Maintain and oversee the receipt of emails and incoming files and all correspondence for project-related activities
• Create and maintain record logs to supervise, track and issue documents and ensure they remain within regulations
• Provide necessary assistance to the Project Manager on documentation
• Oversee and audit accuracy through the collation of libraries and filing systems
• Supervise timely distribution of documents and execution of procedures
• Coordinate with clients on provision and revision of documentation
• File master documents and support project on various levels
• Perform other duties as needed

Preferred Qualifications

• Previous document controls experience in the construction industry is highly desired
• Experience in project controls is a plus
• Certifications (one or more): CDT, CACM, CBCS, ASQ, CCS, MOS, CSCP, CQA, CDS
• Experience with compliance with Federal, State and Local record management regulations

Required Qualifications

• Associate's degree in a related field
• A minimum of 2 years in document control
• Experience with Electronic Document Management Systems (EDMS)
• Advanced Skills with MS Office applications Word, Excel, Access, Adobe Acrobat
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

Primary Location

: United States-Washington-Bellevue

Other Locations

Other Locations

: United States-Washington-Seattle, United States-Washington-Spokane

Industry

: Construction, Project Controls & Design/Build

Schedule

Schedule

: Full-time

Employee Status

Employee Status

: Regular

BusinessClass : Construction Services (HDRE)

Job Posting

Job Posting

: May 13, 2025

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.