Document Control Specialist II

HDR; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in construction services is seeking a Document Control Specialist II to manage project documentation, ensuring compliance and communication throughout construction phases. The ideal candidate thrives in a fast-paced environment and has experience with document management systems.

Benefits

Comprehensive benefits

Competitive salary

Qualifications

• Minimum 2 years in document control.
• Experience with compliance regulations.

Responsibilities

• Manage, track, and organize project documentation.
• Supervise timely distribution of documents.
• Coordinate with clients on documentation.

Skills

Organization

Attention to Detail

Communication

Compliance

Education

Associate's degree in a related field

Bachelor's degree

Tools

Electronic Document Management Systems (EDMS)

MS Office

Adobe Acrobat

Job description

Join to apply for the Document Control Specialist II role at HDR.

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

We are seeking a highly organized and detail-oriented Document Control Specialist to join our construction services team. In this role, you will be responsible for managing, tracking, and organizing project documentation to ensure seamless communication and compliance throughout all phases of construction. You will play a critical role in maintaining document integrity, and timely distribution of drawings, contracts, reports, and other essential records. The ideal candidate has a background in document management systems, understands construction processes, and thrives in a fast-paced, deadline-driven environment.

In the role of Document Control Specialist II, we'll count on you to:

1. Guide data/document processing, systems analysis, and programming
2. Maintain document control system requirements in coordination with clients, management, subcontractors, and staff
3. Outline and prioritize operations guidelines and deadlines of the document control process
4. Maintain and oversee the receipt of emails and incoming files and all correspondence for project-related activities
5. Create and maintain record logs to supervise, track and issue documents and ensure they remain within regulations
6. Provide necessary assistance to the Project Manager on documentation
7. Oversee and audit accuracy through the collation of libraries and filing systems
8. Supervise timely distribution of documents and execution of procedures
9. Coordinate with clients on provision and revision of documentation
10. File master documents and support project on various levels
11. Perform other duties as needed

Preferred Qualifications

• Previous document controls experience in the construction industry is highly desired
• Experience in project controls is a plus
• Certifications (one or more): CDT, CACM, CBCS, ASQ, CCS, MOS, CSCP, CQA, CDS
• Bachelor's degree
• Experience with compliance with Federal, State and Local record management regulations

Required Qualifications

• Associate's degree in a related field
• A minimum of 2 years in document control
• Experience with Electronic Document Management Systems (EDMS)
• Advanced Skills with MS Office applications Word, Excel, Access, Adobe Acrobat
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is committed to fostering an inclusive environment where each employee is valued and respected. We offer comprehensive benefits and a competitive salary range depending on location and experience. Primary location: Bellevue, WA, with additional locations in Seattle and Spokane.