Document Control Specialist [Evergreen]

mcfa; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

mcfa is seeking a detail-oriented Document Control Specialist to support multiple projects in the architecture/engineering/construction sector. You will manage and maintain document control systems, process project documents, and ensure consistency with contract requirements.

The role involves coordinating with project teams, preparing transmittals, and using Bluebeam Revu, SharePoint, Adobe Acrobat, and Microsoft Office.

Qualifications

• Construction Management or Engineering degree preferred.
• Minimum 3 years of document control experience.
• Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint.
• Proficiency in Microsoft Office Suite.
• Strong communication, organizational and time management skills.
• Ability to multitask and collaborate with diverse teams.

Responsibilities

• Manage and maintain document control systems for multiple projects.
• Process project documents and maintain control files per procedures.
• Prepare transmittals, distribute documents, and retrieve documents electronically.
• Scan, index, link, and distribute documents in Bluebeam Revu, SharePoint, or other PMIS.
• Interface with project personnel and clients in a multi-discipline team.
• Ensure document control standards meet contract requirements.
• Assist the Document Control Lead and Project Team as needed.

Skills

Strong communication

Organizational skills

Time management

Multitasking

Education

Construction Management or Engineering Degree

Tools

Bluebeam Revu

Adobe Acrobat

Microsoft SharePoint

Microsoft Office Suite

Job description

Evergreen Opportunity: We are continuously accepting applications for this role for potential future openings. We will be reviewing, interviewing and hiring for this role on a rolling basis.

About mcfa:

We are a professional services firm in the Architecture/Engineering/Construction (AEC) industry serving public and private sector clients in the Mid-Atlantic region. Our services include Strategy, Planning, Program Management & Construction Management. Our goal is to help every employee design a fulfilling career through alignment of their individual passions/skills with the vision of the organization. Our mission is "Inspiring People and Places through Project Leadership and Project Development".

How you'll get to contribute:

The ideal candidate will be responsible for maintaining a controlled system of incoming and outgoing correspondence and documentation and must have the ability to understand workflow processes and create tracking and controls to support. This role may support multiple projects and may require limited travel for project-related meetings.

mcfa Core Values (LEADS):

• Love (each other, mission, work)
• Entrepreneurial (spirit of innovation)
• Accountability (to ourselves, our clients, each other)
• Delight (customers and teammates)
• Stretch (individual and collective growth mindset)

What you'll get to do:

• 
  Managing and maintaining the document control systems for multiple projects.
• 
  Process project documents and maintain document control files in accordance with project document control procedures.
• 
  Occasional travel to attend project meetings.
• Collecting, recording, distributing, and managing meeting notes, agendas, and supporting documentation.
• Monitor emails and incoming documents for submittal and transmittal.
• Host Bluebeam sessions for project team edits.
• Interface with project personnel and clients and work effectively in a multi-discipline team environment.
• Ensure project document control standards and issued documentation meets the contract requirements.
• Maintain files for original contract plans and as-built drawings, including supplementary drawings and reference documents.
• Conducts research as required to update and maintain records.
• Prepare transmittals, distribute documents, and retrieve documents in electronic format.
• Assist the Document Control Lead, Project Controls Managers, and Project Team in all matters relative to project documents and the control and distribution of documents.
• Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS).
• Gather, log, and distribute correspondence, technical submittals, field memos, drawing logs, project reports and photos, Requests for Information, and contract plans, specifications and change documents.
• Responsible for proper handling, storage, and distribution of protected information.
• Editing/proofing and document production for project deliverables, as needed.
• Filing, formatting, printing, binding, and labeling documents, if needed.

Who you are:

• 
  Construction Management or Engineering Degree preferred.
• 
  Minimum 3 years of experience in Document Control.
• 
  Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.
• 
  Proficiency in Microsoft Office Suite.
• 
  Previous road/bridge project experience preferred.
• 
  Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.)
• 
  Ability to multitask and communicate status and progress effectively.
• 
  Ability to collaborate effectively with diverse teams.
• 
  Strong communication, organizational and time management skills.
• 
  Self-directed with the ability to work under pressure to meet deadlines.
• 
  Attentive to details; able to prioritize and multitask; proactive.
  

What's in it for you:

Annual Paid Time Off:

• Sick Leave: 5 Days (40 Hours)
• Vacation: 15 Days (120 Hours)
• Holidays: 11 Federal Holidays (88 Hours) observed in accordance with mcfa's Holiday Schedule

"mcfa way" Bonus Program:

• Following your first full quarter worked, you will qualify for a profit-share bonus that is distributed at the end of each quarter if company targets are hit.
  
• Incoming Growth Units: 10
• Growth Unit allotment may increase over time.

Healthcare & Insurance:

• Eligible to participate in mcfa’s family medical, dental and vision coverage; plan access begins on the first day of employment.
  • mcfa contributes up to 75% shared cost, not to exceed $700 per month.
• 
  Company paid life insurance plan (up to $100,000 per employee).
• 
  Company paid short-term and long-term disability insurance.

Retirement

• You are eligible to participate in Company retirement plan (401k) on first day of employment with mcfa.

mcfa is an Equal Employment Opportunity Employer.mcfadoes not discriminate against any applicant or employee with regard to hiring, tenure of employment, promotion, transfer, selection for training, or any other terms or conditions of employment because of race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin, status as a Vietnam-era or special disabled veteran in accordance with applicable federal law, or on any ground protected by state or local law in each area in whichmcfamaintains facilities.