Document Control Specialist - 2nd Shift

MSI Express, Inc; Portage (IN); On-site; USD 42,000 - 63,000; Full time

Job summary

MSI Express, Inc. is seeking a Document Control Specialist to manage quality documents, records, and FSQ programs at the Portage facility. You will lead document control for HACCP, SQF, FDA and related records, ensuring proper approvals and timely revisions.

You will also assist with audits and training material development. Ideal candidates have HACCP/SQF background, experience with GMP, and the ability to coordinate cross-functionally.

Qualifications

• HACCP certification and SQF familiarity are required or preferred.
• Experience with QA records, SOPs, GMP, and audit support is needed.
• Ability to maintain document control systems and support FSQ programs.
• Proficiency in Spanish-reading/writing is preferred.

Responsibilities

• Create and maintain quality system documents (HACCP, SOPs, GMP, SQF).
• Distribute batch/startup sheets and manage document revisions.
• Support internal and external audits and regulatory reviews.
• Maintain master lists for products, ingredients and SKUs.
• Provide FSQ training materials and assist with risk-based improvements.

Skills

HACCP Certified

SQF Experience

QI

PCQI

Microsoft Word

Microsoft Excel

Spanish (read/write)

Documentation control

Education

High School Diploma

Tools

MS Word

Excel

Job description

Job Description:ROLE PURPOSE/ POSITION SUMMARY:The Document Control Specialist is responsible for the receipt, organization, maintenance and retrieval of all quality documents and records within the facility. The Document Control Specialist will also provide leadership and assistance to the plant operations in the areas of SQF compliance.KEY ACCOUNTABILITIES/PRIMARY DUTIES & RESPONSIBILITIES:Create and maintain federal and locally regulated quality system documentation and programs i.e., HACCP, FDA, SOP’s GMP, SQF and other related quality records and programs.Daily distribution of batch sheets, startup sheets per schedule. Works closely with materials.Prepare and participate in customer and government regulatory audits as required and consistent with Food Safety Programs.Maintain a current document master list and master files for all products, ingredients and SKU’s.Develop and maintain a document review process to ensure prompt revision of documentation to support audits, audit program, and pre-requisite programs.Ensure all programs and documents are properly approved.Distribute revised documents to necessary locations and remove obsolete revision.Drive improvement in documentation and streamline processes using Standard Work and current documentation.Develop and maintain SQF documentation (manuals, SOP’s, registers, food defense program) to ensure compliance and investigate and resolve food safety issues.Develop and maintain AIB documentation, food handlers’ documentation and USDA documentation.Incorporate customer, FDA and industry governed regulations’ requirements to MSI Express Inc. documentation.Maintains hold log and assists with Hold resolution.Identify new SOP, SSOP’s and instruction requirement: Follow through draft, approval, training, verification and implementation stages. Perform audits to ensure effectiveness.Proactively work with multiple departments to develop required documentation for smooth transition from sample run to production runs.Maintain SQF code awareness, reported operational GMP & HACCP deficiencies and consumer comments.Provide training materials around all things FSQ. Conduct FSQ and related training as required.Ability to define problems, collect data, establish facts, and draw valid conclusionsQUALIFICATIONS/ CAPABILITY PROFILE:Minimum SkillsAbility to work required hours and overtime as neededAbility to follow work procedures and safety rulesAbility to read, write, communicate, understand, and follow directions/instructionsAbility to stand, walk, bend, crouch, stoop, reach, stretch, step, climb and/or sit frequently or through the duration of the shiftHave appropriate eye, hand and foot coordination to properly use various equipment and/or toolsAbility to work with minimal supervisionMinimum ExperienceHACCP Certified, SQF Experience, QI, PCQIBasic lab experience, manufacturing experience, proven ability to follow written directionsProficient in Microsoft Word and ExcelAbility to read, write, and communicate effectivelyAbility to read and write effectively in Spanish- PreferredAbility to process quality documentation within a timely manner accuratelyHigh School DiplomaMSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.