Document Control Specialist - 1st Shift

MSI Express, Inc; Portage (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

MSI Express, Inc is seeking a Document Control Specialist to manage quality documents, support SQF compliance, and lead FSQ training. The role involves maintaining master document lists, preparing audits, and collaborating with operations to ensure compliance across HACCP, FDA, SQF, and related programs.

The candidate will drive document improvement, develop review processes, and coordinate training materials while ensuring timely revisions and proper approvals throughout production and

Qualifications

• HACCP certified and SQF experience required.
• Basic lab experience and manufacturing background preferred.
• Proficient in MS Word and Excel.
• Spanish reading/writing ability is a plus.
• Ability to follow written procedures and instructions.
• High school diploma or equivalent required.

Responsibilities

• Create and maintain quality system documentation (HACCP, FDA, SOPs, GMP, SQF).
• Distribute batch sheets and startup sheets; support audits and regulatory reviews.
• Maintain master lists for products, ingredients and SKUs.
• Develop document review processes to support audits and programs.
• Ensure documents are approved and revised; manage hold resolutions.
• Develop SQF and AIB documentation; investigate food safety issues.
• Provide FSQ training materials and conduct related trainings as required.

Skills

HACCP Certified

SQF Experience

QI/PCQI

Read/Write English

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description:ROLE PURPOSE/ POSITION SUMMARY:The Document Control Specialist is responsible for the receipt, organization, maintenance and retrieval of all quality documents and records within the facility. The Document Control Specialist will also provide leadership and assistance to the plant operations in the areas of SQF compliance.KEY ACCOUNTABILITIES/PRIMARY DUTIES & RESPONSIBILITIES:Create and maintain federal and locally regulated quality system documentation and programs i.e., HACCP, FDA, SOP’s GMP, SQF and other related quality records and programs.Daily distribution of batch sheets, startup sheets per schedule. Works closely with materials.Prepare and participate in customer and government regulatory audits as required and consistent with Food Safety Programs.Maintain a current document master list and master files for all products, ingredients and SKU’s.Develop and maintain a document review process to ensure prompt revision of documentation to support audits, audit program, and pre-requisite programs.Ensure all programs and documents are properly approved.Distribute revised documents to necessary locations and remove obsolete revision.Drive improvement in documentation and streamline processes using Standard Work and current documentation.Develop and maintain SQF documentation (manuals, SOP’s, registers, food defense program) to ensure compliance and investigate and resolve food safety issues.Develop and maintain AIB documentation, food handlers’ documentation and USDA documentation.Incorporate customer, FDA and industry governed regulations’ requirements to MSI Express Inc. documentation.Maintains hold log and assists with Hold resolution.Identify new SOP, SSOP’s and instruction requirement: Follow through draft, approval, training, verification and implementation stages. Perform audits to ensure effectiveness.Proactively work with multiple departments to develop required documentation for smooth transition from sample run to production runs.Maintain SQF code awareness, reported operational GMP & HACCP deficiencies and consumer comments.Provide training materials around all things FSQ. Conduct FSQ and related training as required.Ability to define problems, collect data, establish facts, and draw valid conclusionsQUALIFICATIONS/ CAPABILITY PROFILE:Minimum SkillsAbility to work required hours and overtime as neededAbility to follow work procedures and safety rulesAbility to read, write, communicate, understand, and follow directions/instructionsAbility to stand, walk, bend, crouch, stoop, reach, stretch, step, climb and/or sit frequently or through the duration of the shiftHave appropriate eye, hand and foot coordination to properly use various equipment and/or toolsAbility to work with minimal supervisionMinimum ExperienceHACCP Certified, SQF Experience, QI, PCQIBasic lab experience, manufacturing experience, proven ability to follow written directionsProficient in Microsoft Word and ExcelAbility to read, write, and communicate effectivelyAbility to read and write effectively in Spanish- PreferredAbility to process quality documentation within a timely manner accuratelyHigh School DiplomaMSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.