Document Control Specialist

Arcadis U.S.Inc.; Raleigh (NC); On-site; USD 71,000 - 107,000; Full time

Job summary

Arcadis is seeking a Document Control Specialist to join the IWTO Team in Cary, NC. The role focuses on assembling and formatting project deliverables and distributing them to clients, while providing administrative project support to design teams and project managers.

Ideal candidates have a bachelor's degree in engineering and 2+ years in document control within construction/AE industries, with strong MS Office and Procore/Bluebeam proficiency. Local candidates preferred.

Qualifications

• Bachelor's degree in engineering required.
• 2+ years previous document control experience within the construction and/or architectural/engineering industry required.
• Excellent verbal, written and communications skills.
• Advanced MS Office Suite required.
• Experience with Procore & Bluebeam required.
• Proactive, deadline driven in completing tasks and meeting deadlines.
• Strongly motivated, well organized, and shows professional initiative.

Responsibilities

• Coordinate and distribute architectural, engineering and construction documents such as drawings, specs, data sheets, submittals, RFIs and other documents as requested.
• Coordinate A/E design packages with Project Managers to review deadlines and client deliverables.
• Provide support for project set up, including Procore file transfer sites and other file transfer sites.
• Communicate with Project Managers and Project Engineers to obtain updates and verify deliverables.
• Update and format outgoing files to adhere to professional, Arcadis and industry standards.
• Assemble and prepare A/E reports and deliverable packages, including combining multiple documents in Bluebeam.
• Organize permit sets by assembling electronic and hard copies with appropriate stamped drawings and affidavits.
• Build and proof deliverable lists and reconcile discrepancies.
• Prepare drawing lists of files issued with deliverable packages.
• Proof, edit, format and brand documents, presentations, and spreadsheets per guidelines.
• Upload packages to file transfer sites and confirm client receipt.

Skills

Document control

Attention to detail

Technical documentation

Education

Bachelor's degree in engineering

Tools

Procore

Bluebeam

MS Office

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Document Control Specialist to join the IWTO Team. The Document Control Specialist assembles and formats project deliverables and distributes them to Arcadis' clients. Executes document control and provides administrative project support to design teams, project managers, and other senior staff.

Applicants local to the Arcadis Cary, NC office preferred.

Role accountabilities:

Essential Duties and Responsibilities

• Coordinate, receive, process, and distribute architectural, engineering and construction documentation such as drawings, specifications, data sheets, construction submittals, RFI's, and other documents as requested.
• Coordinate architectural and engineering (A/E) design packages with Project Managers to review composition and deadlines of client deliverables.
• Provide support for project set up, set up file transfer sites on Procore and other FTS.
• Communicate with Project Managers and Project Engineers to obtain package and team updates, verify deliverable components.
• Work with discipline and quality control teams to update and format outgoing files for adherence to professional, Arcadis and industry standards.
• Assemble and prepare A/E reports and deliverable packages including combining multiple documents in Bluebeam.
• Organize permit sets by assembling electronic and hard copies and assuring inclusion of appropriate A/E stamped drawings, affidavits, and other documents as required.
• Build and proof deliverable lists and reconcile discrepancies.
• Prepare drawing lists of files issued with deliverable packages.
• Proof, edit, format and brand documents, presentations, and spreadsheets in adherence to industry and company standards and guidelines.
• Upload packages to file transfer sites and communicate with clients to assure receipt of files.

Qualifications & Experience:

• Bachelor's degree in engineering required
• 2+ years previous document control experience within the construction and/or architectural/engineering industry required
• Excellent verbal, written and communications skills
• Advanced MS Office Suite required
• Experience with Procore & Bluebeam required
• Proactive, deadline driven in completing tasks and meeting deadlines
• Strongly motivated, well organized, and shows professional initiative

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $71,280.00 - $106,920.00. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.