Document Control Specialist

WSP in the U.S.; New York (NY); On-site; USD 99,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Retirement savings

Job summary

WSP USA seeks a Document Control Specialist to manage and control project documents across design, pre-construction, construction, and closeout phases. You will ensure accuracy, proper naming, metadata, and distribution using Procore, SharePoint, and EDMS standards.

You will train project teams, owners, contractors, and third parties on document management requirements and system usage, while maintaining QA/compliance and protecting confidential information.

Qualifications

• - Bachelor’s degree or equivalent experience.
• - 5–7 years of experience supporting major capital improvement programs or large-scale projects.
• - Document control experience across design, pre-construction, construction, closeout, or similar project phases.

Responsibilities

• - Manage controlled project documents using Procore, SharePoint, and EDMS.
• - Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
• - Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.
• - Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
• - Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
• - Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
• - Manage protected information handling, storage, and distribution.

Skills

MS Office

Document management

Attention to detail

Communication

Training & mentoring

Education

Bachelor’s degree or equivalent experience

Tools

Procore

SharePoint

Bluebeam

Job description

Document Control Specialist

• Manage controlled project documents—including correspondence, submittals, reports, RFIs, plans, specifications, client documentation, and responses—using established document control procedures, Procore, SharePoint, and EDMS standards.


• Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.


• Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.


• Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.


• Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.


• Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.


• Manage protected information handling, storage, and distribution.

Duties and Responsibilities

• Manage controlled project documents—including correspondence, submittals, reports, RFIs, plans, specifications, client documentation, and responses—using established document control procedures, Procore, SharePoint, and EDMS standards.


• Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.


• Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.


• Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.


• Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.


• Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.


• Manage protected information handling, storage, and distribution.

Minimum Qualifications

Education And Experience

• Bachelor’s degree or equivalent experience


• 5–7 years of experience supporting major capital improvement programs or large-scale projects


• Document control experience across design, pre-construction, construction, closeout, or similar project phases

Systems And Technical Skills

• Advanced proficiency in Microsoft Office and word processing tools


• Working knowledge of Procore, SharePoint, and Bluebeam.


• Knowledge of document, records, and data management systems and best practices

Professional Strengths

• Strong organizational, prioritization, multitasking, and attention-to-detail skills


• Able to manage competing deadlines and changing priorities under pressure


• Excellent written, verbal, presentation, client service, and stakeholder communication skills


• Sound business judgment and proactive problem-solving with minimal oversight


• Professional, adaptable, self-motivated, and committed to continuous improvement


• Able to work independently and collaboratively within multidisciplinary teams


• Discreet and reliable in handling confidential information

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $99,400 - $115,100

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.