DOCUMENT CONTROL SPECIALIST

COMMTECH GLOBAL; Duluth (MN); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account

Life insurance

401k

Paid time off

Hybrid schedule

Job summary

CommTech Global in Minnesota seeks a Document Control Specialist to support day-to-day document control activities, ensure compliance, and assist with project development.

You will analyze and organize project documentation, file and track reports, manage project portals, and communicate with managers, staff, and clients while upholding safety and quality standards.

Qualifications

• 40+ hours per week, overtime eligible.
• High School Diploma or GED.
• 2+ years of experience in project/operational support, including document formatting and management.
• Proficiency with Microsoft Office and Adobe Acrobat Reader DC.

Responsibilities

• Analyze and organize project documentation.
• Assist with filing, tracking of reports, and administration of project portals.
• Manage records in accordance with company standards.
• Effectively communicate with managers, project personnel, and clients.
• Interpret and clarify engineering drawings as needed.
• Support business administration responsibilities and additional duties as needed.

Skills

Attention to detail

Communication

Organizational skills

Time management

Self-motivation

Education

High School Diploma/GED

Tools

Microsoft Office

Adobe Acrobat Reader DC

Job description

Description

At

• Health insurance plans for employees & families
• Health Savings Account
• Life insurance plans
• 401k Retirement Plan
• Dependent Care Account
• Lifestyle Spending Account
• Supplemental vision insurance
• Long-term & short-term disability insurance
• Paid time off (vacation, bereavement and leave of absence allowances)
• Promotions & transfers
• Continuing education programs
• Tuition Reimbursement
• Hybrid Flex schedule opportunities exist with coordination
• Work/Life balance

Description

At CommTech Global, our mission is to provide assured services and innovative solutions led by top-tier professionals; to guarantee projects exceed industry standards, servicing diverse clients across the globe. Our focused commitment to a high-quality team and reliable results is absolute. The CommTech Global team specializes in working with clients and engineers to ensure the optimum operation is the result. This includes the owner's satisfaction and knowledge of their product. We understand that attracting and retaining the best is key to our future success. At CommTech Global, we are dedicated to our culture and team members and adding programs to our already comprehensive range of employee benefits.

• Health insurance plans for employees & families
• Health Savings Account
• Life insurance plans
• 401k Retirement Plan
• Dependent Care Account
• Lifestyle Spending Account
• Supplemental dental insurance
• Supplemental vision insurance
• Long-term & short-term disability insurance
• Paid time off (vacation, bereavement and leave of absence allowances)
• Promotions & transfers
• Continuing education programs
• Tuition Reimbursement
• Hybrid Flex schedule opportunities exist with coordination
• Work/Life balance

Position Summary

The DOCUMENT CONTROL SPECIALIST is responsible for assisting in day-to-day document control activities needed to sustain current business, ensure document compliance, and support project development.

• Diligently analyze and organize all project documentation
• Assists in the completion, filing, and tracking of reports to accompany documentation
• Assists with the administration of company platforms and project management portals
• Manages records in accordance with company standards
• Ensures all documentation meets compliance requirements
• Effectively communicate with managers, project personnel, and clients in accordance with company and client policies
• Participates in project team meetings and retain knowledge of all commissioning activities and field reports, as well as the status of all document reviews
• Ability to work towards proficiency in interpreting and clarifying engineering drawings
• Assists in reviewing and making recommendations for improvements in areas such as workflow, reporting procedures, or expenditures
• Ability to complete company specific training programs
• Assist with business administration responsibilities and additional duties as needed

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Requirements

• Full-Time hourly position requiring 40+ hrs. a week, overtime eligible
• High School Diploma/GED certification
• 2+ years of experience in project/operational support, including document formatting, organization, tracking, and management.
• Proficient in applications such as Microsoft Office (Excel, Word, and Outlook) and Adobe Acrobat Reader DC
• Ability to work alone or within a group
• Self-driven to completion of job
• Highly skilled with attention to detail and organization
• Ability to quickly reconfigure documentation
• Must have a strong commitment to personal and team safety
• Demonstrate strong interpersonal and organizational skills, and ability to multi-task
• Effectively communicate and interact with all levels of the team, customers, and external contacts, via telephone, in written form, email, and in person
• Ability to learn company specific applications
• Ability to work in a fast-paced and changing environmentExcellent customer service skills

Physical Requirements

• Must be able to travel from 10-25%
• Ability to lift and transport items weighing up to 25 lbs
• Ability to sustain a level of physical activity, including walking, climbing, bending, and sitting
• Ability to read, comprehend, and follow company procedures and manufacturers' guidelines
• Requires the ability to demonstrate regular and predictable attendance on the job
• Valid active driver's license and the ability to operate a vehicle
• Ability to pass all random DOT Drug and Alcohol Testing