Document Control Specialist

Harba ApS; Columbus (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Harba ApS is seeking a detail-oriented Document Control Specialist to create, revise, and manage SOPs, forms, and work instructions in a GMP environment.

In this role you will coordinate change control, distribute versions, maintain records, and support audits by providing accurate documentation across departments. Strong organization, communication, and MS Office skills are essential to keep documentation compliant and audit-ready.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• 1+ year in document control, QA or records management in manufacturing, GMP environment.
• Knowledge of GMP, HACCP, SQF or similar food safety standards is a plus.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with electronic document management or quality systems is a plus.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Create, revise, review and maintain SOPs, work instructions, forms and other controlled documents.
• Manage the document change control process, including routing documents for review and approval.
• Distribute current document versions and remove obsolete versions from use.
• Maintain and organize electronic and paper records so they are easy to find and audit ready.
• Support internal and external audits by retrieving documents and records.
• Make sure documents follow company standards, GMP and food safety requirements.
• Work with quality, production and other departments to keep documents accurate and up to date.
• Track document review dates and help make sure periodic reviews are completed on time.
• Support batch record and production record review and filing as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Overview:

• Create, revise, review and maintain SOPs, work instructions, forms and other controlled documents
• Manage the document change control process, including routing documents for review and approval
• Distribute current document versions and remove obsolete versions from use
• Maintain and organize electronic and paper records so they are easy to find and audit ready
• Support internal and external audits by retrieving documents and records
• Make sure documents follow company standards, GMP and food safety requirements
• Work with quality, production and other departments to keep documents accurate and up to date
• Track document review dates and help make sure periodic reviews are completed on time
• Support batch record and production record review and filing as needed

Job Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1 or more years of experience in document control, quality assurance or records management, ideally in a manufacturing, food or GMP environment
• Working knowledge of GMP, HACCP, SQF or similar food safety standards is a plus
• Strong attention to detail and organizational skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with electronic document management or quality systems is a plus
• Clear written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines