Document Control Specialist

Aston Carter; Auburn (WA); On-site; USD 34,000 - 41,000; Full time

Job summary

Aston Carter in Auburn, WA is seeking a diligent Job Specialist to coordinate vendors and manage documentation for multiple manufacturing projects. You will track parts, BOMs, shipments, and project details, ensuring accuracy and regulatory compliance, while supporting project managers and internal teams.

The role emphasizes issuing and tracking purchase orders, vendor quotes, and maintaining organized records in JobBOSS.

Qualifications

• At least 3 years of relevant experience in a manufacturing, production, machining, fabrication, or similar environment.
• Hands-on experience with document control in a manufacturing or production setting.
• Strong understanding of bills of materials (BOMs) and part number structures.
• Experience with vendor management, including coordinating with vendors, suppliers, purchasing, production, or project teams.
• Comfort working with part numbers, BOMs, purchase orders (POs), job information, and manufacturing documentation.
• Ability to manage multiple projects, parts, and deadlines at the same time with strong organizational skills and attention to detail.
• Demonstrated strong follow-up skills and the ability to professionally hold vendors and others accountable to deadlines.
• Experience or comfort working within ERP/MRP or other manufacturing tracking systems.
• Ability to work independently, proactively identify potential issues, and escape or resolve them appropriately.
• Ability to meet applicable ITAR eligibility requirements.

Responsibilities

• Coordinate and follow up with outside vendors across multiple active projects to ensure timely completion of work.
• Track parts, BOMs, shipments, and project information with project managers.
• Coordinate outside processing of parts, including painting and other vendor services, to support manufacturing and production schedules.
• Maintain accurate job, part, vendor, and project information within the JobBOSS system.
• Track multiple parts and projects simultaneously and proactively identify potential delays or issues.
• Follow up with vendors regularly to verify that delivery commitments are met and escape concerns as needed.
• Prepare and maintain purchase orders and all supporting documentation in an organized and traceable manner.
• Assist with obtaining vendor quotes, managing pricing details, and maintaining purchasing information.
• Maintain well-organized manufacturing and project documentation to support production and quality activities.
• Ensure documentation and processes meet customer, quality, and regulatory requirements, including those applicable to regulated industries.
• Communicate issues, changes, and potential delays clearly and promptly to project managers and internal teams.
• Support document control activities related to manufacturing, shipping and receiving, and bill of materials updates.

Skills

Vendor management

Document control

BOM knowledge

ERP/MRP

Attention to detail

Multi-project mgmt

Tools

JobBOSS

UniPoint

Job description

Job Title: Job Specialist

Schedule: 5:30 AM to 2PM (M-F)

Pay: $25-$30/hr

Job Description

This role focuses on coordinating vendors and managing documentation across multiple manufacturing projects. The job specialist tracks parts, bills of materials, and shipments, ensuring that all project information remains accurate, organized, and compliant with customer, quality, and regulatory requirements. The position supports project managers and internal teams by maintaining clear communication, proactively identifying delays, and helping to keep production on schedule.

Responsibilities

• Coordinate and follow up with outside vendors across multiple active projects to ensure timely completion of work.
• Work closely with project managers to track parts, bills of materials (BOMs), shipments, due dates, and project information.
• Coordinate outside processing of parts, including painting and other vendor services, to support manufacturing and production schedules.
• Maintain accurate job, part, vendor, and project information within the JobBOSS system.
• Track multiple parts and projects simultaneously and proactively identify potential delays or issues.
• Follow up with vendors regularly to verify that delivery commitments are met and escape concerns as needed.
• Prepare and maintain purchase orders and all supporting documentation in an organized and traceable manner.
• Assist with obtaining vendor quotes, managing pricing details, and maintaining purchasing information.
• Maintain well-organized manufacturing and project documentation to support production and quality activities.
• Ensure documentation and processes meet customer, quality, and regulatory requirements, including those applicable to regulated industries.
• Communicate issues, changes, and potential delays clearly and promptly to project managers and internal teams.
• Support document control activities related to manufacturing, shipping and receiving, and bill of materials updates.

Essential Skills

• At least 3 years of relevant experience in a manufacturing, production, machining, fabrication, or similar environment.
• Hands-on experience with document control in a manufacturing or production setting.
• Strong understanding of bills of materials (BOMs) and part number structures.
• Experience with vendor management, including coordinating with vendors, suppliers, purchasing, production, or project teams.
• Comfort working with part numbers, BOMs, purchase orders (POs), job information, and manufacturing documentation.
• Ability to manage multiple projects, parts, and deadlines at the same time with strong organizational skills and attention to detail.
• Demonstrated strong follow-up skills and the ability to professionally hold vendors and others accountable to deadlines.
• Experience or comfort working within ERP/MRP or other manufacturing tracking systems.
• Ability to work independently, proactively identify potential issues, and escape or resolve them appropriately.
• Ability to meet applicable ITAR eligibility requirements.

Additional Skills & Qualifications

• Experience in aerospace, defense, or another regulated manufacturing environment.
• Familiarity with JobBOSS ERP software.
• Experience with UniPoint or similar quality or manufacturing systems.
• Quoting and pricing experience with vendors or suppliers.
• Experience with vendor cost coordination and cost tracking.
• Strong communication skills to work effectively with project managers, production teams, and external vendors.
• High level of organization and attention to detail in handling documentation and project information.

Work Environment

This position is 100% onsite in Auburn, WA, working Monday through Friday from 5:30 AM to 2:00 PM. You will work in a manufacturing environment that involves coordination with production, machining, fabrication, and related operations. The role relies on regular use of ERP/MRP systems such as JobBOSS and may involve interaction with additional tools like UniPoint. The team operates in a fast-paced, project-driven setting with multiple active jobs running simultaneously. The company offers the opportunity to join a growing team in a growing industry, with an early schedule that supports work-life balance.

Job Type & Location

This is a Contract to Hire position based out of Auburn, WA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Auburn, WA.

Application Deadline

This position is anticipated to close on Oct 29, 2026.

Workplace Type

This is a fully onsite position in Auburn,WA.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.