Document Control Specialist

Talentify; Auburn (WA); Presencial; USD 52.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental & vision

401(k) Retirement Plan

Pre‑tax and Roth options

Life Insurance

Descripción de la vacante

Aston Carter is hiring for a contract-to-hire role in Auburn, WA. The specialist coordinates vendors, tracks BOMs and shipments, and maintains manufacturing documentation to keep projects on schedule. You will use JobBOSS ERP and related systems, working closely with project managers and production teams.

The position requires strong organization, communication, and attention to detail, with at least 3 years in a manufacturing setting and ITAR eligibility. Schedule is 5:30 AM to 2:00 PM, onsite.

Formación

• At least 3 years of relevant experience in a manufacturing, production, machining, fabrication, or similar environment.
• Hands-on experience with document control in a manufacturing or production setting.
• Strong understanding of bills of materials (BOMs) and part number structures.
• Experience with vendor management, including coordinating with vendors, suppliers, purchasing, production, or project teams.

Responsabilidades

• Coordinate and follow up with outside vendors across multiple active projects to ensure timely completion of work.
• Track parts, BOMs, shipments, due dates, and project information with project managers.
• Coordinate outside processing of parts (e.g., painting) to support schedules.
• Maintain accurate job, part, vendor, and project information in the JobBOSS system.
• Identify potential delays and escalate issues as needed.
• Prepare and maintain purchase orders and supporting documentation.
• Assist with obtaining vendor quotes and pricing details.

Conocimientos

Vendor management

Document control

BOMs knowledge

Part numbers handling

ERP/MRP systems

Communication

Attention to detail

ITAR eligibility

Pricing knowledge

Herramientas

JobBOSS ERP

UniPoint

Descripción del empleo

Open — Talentify has a posting for this job. Posted 17 Oct 2026.

This posting

Opens careers.astoncarter.com. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

Schedule: 5:30 AM to 2PM (M-F)

Pay: $25-$30/hr

Job Description

This role focuses on coordinating vendors and managing documentation across multiple manufacturing projects. The job specialist tracks parts, bills of materials, and shipments, ensuring that all project information remains accurate, organized, and compliant with customer, quality, and regulatory requirements. The position supports project managers and internal teams by maintaining clear communication, proactively identifying delays, and helping to keep production on schedule.

Responsibilities

• Coordinate and follow up with outside vendors across multiple active projects to ensure timely completion of work.
• Work closely with project managers to track parts, bills of materials (BOMs), shipments, due dates, and project information.
• Coordinate outside processing of parts, including painting and other vendor services, to support manufacturing and production schedules.
• Maintain accurate job, part, vendor, and project information within the JobBOSS system.
• Track multiple parts and projects simultaneously and proactively identify potential delays or issues.
• Follow up with vendors regularly to verify that delivery commitments are met and elevate concerns as needed.
• Prepare and maintain purchase orders and all supporting documentation in an organized and traceable manner.
• Assist with obtaining vendor quotes, managing pricing details, and maintaining purchasing information.
• Maintain well-organized manufacturing and project documentation to support production and quality activities.
• Ensure documentation and processes meet customer, quality, and regulatory requirements, including those applicable to regulated industries.
• Communicate issues, changes, and potential delays clearly and promptly to project managers and internal teams.
• Support document control activities related to manufacturing, shipping and receiving, and bill of materials updates.
• At least 3 years of relevant experience in a manufacturing, production, machining, fabrication, or similar environment.
• Hands-on experience with document control in a manufacturing or production setting.
• Strong understanding of bills of materials (BOMs) and part number structures.
• Experience with vendor management, including coordinating with vendors, suppliers, purchasing, production, or project teams.
• Comfort working with part numbers, BOMs, purchase orders (POs), job information, and manufacturing documentation.
• Ability to manage multiple projects, parts, and deadlines at the same time with strong organizational skills and attention to detail.
• Demonstrated strong follow‑up skills and the ability to professionally hold vendors and others accountable to deadlines.
• Experience or comfort working within ERP/MRP or other manufacturing tracking systems.
• Ability to work independently, proactively identify potential issues, and elevate or resolve them appropriately.
• Ability to meet applicable ITAR eligibility requirements.

Additional Skills & Qualifications

• Experience in aerospace, defense, or another regulated manufacturing environment.
• Familiarity with JobBOSS ERP software.
• Experience with UniPoint or similar quality or manufacturing systems.
• Quoting and pricing experience with vendors or suppliers.
• Experience with vendor cost coordination and cost tracking.
• Strong communication skills to work effectively with project managers, production teams, and external vendors.
• High level of organization and attention to detail in handling documentation and project information.

This position is 100% onsite in Auburn, WA, working Monday through Friday from 5:30 AM to 2:00 PM. You will work in a manufacturing environment that involves coordination with production, machining, fabrication, and related operations. The role relies on regular use of ERP/MRP systems such as JobBOSS and may involve interaction with additional tools like UniPoint. The team operates in a fast‑paced, project‑driven setting with multiple active jobs running simultaneously. The company offers the opportunity to join a growing team in a growing industry, with an early schedule that supports work‑life balance.

Job Type & Location

This is a Contract to Hire position based out of Auburn, WA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital 401(k) Retirement Plan
• Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 29, 2026.

Workplace Type

This is a fully onsite position in Auburn,WA.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.