Document Control Specialist

Lakeside HR Group; Arden Hills (MN); On-site; USD 63,000 - 77,000; Full time

Job summary

Lakeside HR Group has been engaged to recruit a Document Control Specialist to join a collaborative and growing team in Arden Hills, MN. This onsite role focuses on organizing and maintaining accurate documentation for Food Safety compliance and operational efficiency.

The successful candidate will be detail-oriented, proactive, and able to work well in a fast-paced environment while supporting shipping, receiving, and documentation processes essential to the company’s Food Safety program.

Qualifications

• Minimum of 3+ years of relevant work experience in administrative, accounting, documentation, or logistics-focused roles.
• Proficiency in Microsoft Office (Word, Excel), Adobe, and TraceGains.
• Strong attention to detail and organizational skills.
• Excellent interpersonal and communication skills with a team-first mindset.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Manage daily shipping, receiving, and Food Safety paperwork for both food and non-food products.
• Follow Standard Operating Procedures (SOPs) for shipping and receiving, identifying discrepancies and ensuring proper documentation.
• Contact vendors or preparers to resolve questions or inconsistencies in documents.
• Enter relevant data into QuickBooks and maintain documentation in TraceGains.
• Ensure compliance with FDA, BRC, and customer Food Safety requirements.
• File and organize office paperwork with accuracy and efficiency.
• Build strong relationships by interacting with customers and employees in a professional and service-oriented manner.

Skills

Administrative experience

Office software

Adobe Acrobat

TraceGains

Attention to detail

Communication skills

Fast-paced work style

Education

Business degree

Tools

TraceGains

QuickBooks

Microsoft Excel

Adobe Acrobat

Job description

Compensation: $70,000 annual rate of pay

About The Job:

Lakeside HR Group has been engaged by our client to recruit for a Document Control Specialist to join their collaborative and growing team. This is a fantastic opportunity for someone who enjoys being the go-to person for organization, accuracy, and smooth operations while working alongside a supportive group that truly values one another.

Our client is a well-established, fast-paced company in the food industry, known not only for its commitment to Food Safety and compliance but also for fostering an incredible team culture. This onsite role in Arden Hills, MN is central to shipping, receiving, and documentation processes that are vital to the company’s Food Safety program. The right candidate will be detail-oriented, proactive, and eager to grow within the organization.

Key Responsibilities:

• Manage daily shipping, receiving, and Food Safety paperwork for both food and non-food products
• Follow Standard Operating Procedures (SOPs) for shipping and receiving, identifying discrepancies and ensuring proper documentation
• Contact vendors or preparers to resolve questions or inconsistencies in documents
• Enter relevant data into QuickBooks and maintain documentation in TraceGains
• Ensure compliance with FDA, BRC, and customer Food Safety requirements
• File and organize office paperwork with accuracy and efficiency
• Build strong relationships by interacting with customers and employees in a professional and service-oriented manner

Required Skills:

• Minimum of 3+ years of relevant work experience in administrative, accounting, documentation, or logistics-focused roles
• Proficiency in Microsoft Office (Word, Excel), Adobe, and TraceGains
• Strong attention to detail and organizational skills
• Excellent interpersonal and communication skills with a team-first mindset
• Ability to work in a fast-paced, deadline-driven environment

Preferred Qualifications:

• Business degree or liberal arts education
• Experience with QuickBooks
• Knowledge of Food Safety requirements
• Background in manufacturing and/or logistics

Physical Requirements:

• Ability to sit or stand for extended periods
• Occasional lifting of up to 20 lbs
• Frequent use of hands for typing and document handling
• Work performed primarily indoors
• Competitive pay and full-time, consistent hours
• Collaborative and supportive team environment
• Opportunity for professional growth and advancement
• Be part of a company culture that values each team member’s contributions
• A role where you play an important part in Food Safety compliance and overall operational success