Document Control Specialist

Fluence Energy; Alpharetta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Fluence Energy is seeking a Document Control Specialist to lead project document control efforts for Battery Storage projects in the Americas. You will manage the Master Submittal Register, track RFI/submittals, and ensure timely document flow with clients and suppliers under the guidance of the Project Manager.

You will work within a matrix organization, coordinating with project teams, and ensuring compliance with contract requirements. Travel about 10% is expected.

Qualifications

• 5+ years of working experience as Document Control Specialist.
• 5+ years of experience with Document Control Management Systems.
• Experience with development of Project Control Variance Reports.
• Demonstrated ability working in a matrix organization.
• Ability to work in a team environment.
• Ability to work constructively with the project team members.
• Ability to multitask between multiple projects.
• Ability to working in a fast paced environment.
• Good Communication Skills.
• Required travel: 10%.

Responsibilities

• Develop the Project Master Submittal Register in co-ordination with the Project Team.
• Maintenance and update of the Project Master Submittal Register as part of the execution.
• Tracking of incoming and outgoing documentation to Clients and Suppliers.
• Manage the project document flow process with Clients and Suppliers.
• Receiving and Filing of Documents as per the Document Control Procedure.
• Distributing documents for workflow processing.
• Actively managing the project workflow, following up with the Project Team regarding required submittals and RFI responses.
• Submitting variance reports to the Leadership team for project document deliverables.
• Understand of KPI' reports and submittal of KPI data to Leadership.

Skills

Document Control

Project Coordination

Team Collaboration

Communication Skills

Travel 10%

Tools

Document Control Systems

Job description

Fluence (Nasdaq: FLNC)is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visitfluenceenergy.com.

Job Description:

Role Overview

The role of a Document Control Specialist is to lead the project Document Control efforts in co-ordination with the Project Team. The Document Control Specialist is facilitating the document flow, e.g. RFI, submittal and transmittals to clients and suppliers and the systematic assembly of project documentation as part of the project execution. The work is done in co-ordination with the Project Manager and project team, utilizing existing document control procedures and templates, to handle project documentation to the project specific requirements and needs. The Document Control Specialist is responsible to create the Master Submittal Register with the Project Manager and Project team based on specific contract requirements, regular / weekly updates to the Submittal Register as part of the execution of the Battery Energy Storage projects including input/update of team members regarding missing/schedule/required documents per the Master Submittal Register.

The Document Control Specialist will work with the Battery Storage organization based in the Americas, reporting to the Document Control Manager.

Key Responsibilities

• Develop the Project Master Submittal Register in co-ordination with the Project Team

• Maintenance and update of the Project Master Submittal Register as part of the execution

• Tracking of incoming and outgoing documentation to Clients and Suppliers

• Manage the project document flow process with Clients and Suppliers

• Receiving and Filing of Documents as per the Document Control Procedure

• Distributing documents for workflow processing

• Actively managing the project workflow, following up with the Project Team regarding required submittals and RFI responses

• Submitting variance reports to the Leadership team for project document deliverables

• Understand of KPI' reports and submittal of KPI data to Leadership

Required Qualifications & Expierence

• 5+ years of working experience as Document Control Specialist

• 5+ years of experience with Document Control Management Systems

• Experience with development of Project Control Variance Reports

• Demonstrated ability working in a matrix organization

• Ability to work in a team environment

• Ability to work constructively with the project team members

• Ability to multitask between multiple projects

• Ability to working in a fast paced environment

• Good Communication Skills

• Required travel: 10%

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We're committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.

Equal Opportunity Employer
At Fluence, we believe great teams are built on a collaborative and connected culture. We're proud to be an Equal Opportunity Employer and welcome qualified applicants of all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other status protected by law.

Work Authorization
To join our team, you'll need to be legally authorized to work in the United States at the time of application and throughout your employment, without the need for employer sponsorship. Please note that Fluence does not sponsor work visas for this position.