Document Control Officer

V2X, Inc.; California, Northern (MO, KY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

V2X, Inc. is seeking a Document Control Officer to provide classified security support at NAWS China Lake, CA. The role requires implementing security practices and procedures in line with DoD and DoN policies.

Responsibilities include managing document/media control databases, handling classified material through DoD courier channels, and ensuring proper labeling, storage, and destruction in accordance with applicable policies. Strong MS Office and prior SIMS/ADCS experience are preferred.

Qualifications

• Requires U.S. citizenship and a final DoD TOP SECRET clearance (SSBI/SBPR/PPR/T5/T5R) completed within the last 6 years.
• Two years' experience in a DoD security environment; at least one year in a specialized classified environment is desired.
• Experience with document control databases such as SIMS or ADCS is preferred.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Populate and maintain an automated document/media control, accountability and tracking database.
• Receive and establish control for all incoming material and media, including classified material via DoD courier channels.
• Transmit material in accordance with DoD/DoN policies and facility SOPs, including couriering and electronic transmission.
• Verify storage capability of recipients and track material to indented recipients; report issues.
• Prepare material for transmission with external transfer receipts, mailing labels and required certifications.
• Maintain receipts, logs and certificates per DoD/DoN policies and customer direction.
• Coordinate destruction of material/media following applicable policies and SOPs.
• Archive material by scanning hard copies into electronic systems.
• Provide annual inventory reports to TSCO/ATSCO and participate in inventories.
• Operate secure communications equipment per SOPs.

Skills

Microsoft Office

Document control systems

Education

High School Diploma (or equivalent)

Tools

SIMS

ADCS

Job description

Overview

Document Control Officer (DCO) will provide classified security support to government customer based at NAWS China Lake, CA.

Duties requires the implementation of security practices and procedures in accordance with all applicable policies and guidelines.

Responsibilities

• Populate and maintain an automated document/media control, accountability and tracking database (e.g. SIMS, ACDS or other database)
• Receive and establish control and accountability for all incoming material and media, to include classified material/media by means of US Postal Service, designated courier, Defense Courier Service (DCS).
• Transmit all material and media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures, to include couriering, electronic transmission and facsimile.
• Verify the storage capability of all intended recipients of material transmitted outside the facility. Track material to indented recipients and report any issues.
• Prepare material for transmission to include the preparation of external transfer receipts, package receipts, mailing labels, envelopes, facsimile transmission sheets and registered mail receipts.
• Ensure all receipts, logs and certificates are maintained in accordance with DoD, DoN policies and Customer direction.
• Prepare document cover-sheets and ensure proper classification markings/labeling of material/media and collect and coordinate the destruction of material/media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures.
• Archive material, documents and media as required to include digitally scanning "hard copy" into electronic storage systems.
• Provide inventory reports to the TSCO/ATSCO at least annually and participate in the annual inventory or other Customer directed inventories.
• Operate secure communications equipment in accordance with the facility Standard Operating Procedures.

Qualifications

• Education / Certifications:
  • High School Diploma (or equivalent)
  • This position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
• Experience:
  • Two (2) years’ experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor). One(1) year of that experience working in specialized classified environment is desired.
  • This position primarily involves learning and applying fundamental skills and concepts using established procedures and standard practices based on detailed instructions. This position supports document control and accountability operations (Registry) and qualifications are generally acquired through on-the-job experience, formal training, and/or skills-specific training. It is preferred, but not required, that individuals have experience with document control databases such as; Security Information Management System (SIMS) or Automated Document Control System (ADCS).
• Skills & Technology Used:
  • Proficient with Microsoft Office applications to include Word, Excel, and Outlook

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
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