Document Control Manager

Fluor Corporation; Sacramento (CA); On-site; USD 108,000 - 201,000; Full time

Job summary

Fluor Corporation is seeking a Document Control Manager to lead the program-wide document control activities for California High-Speed Rail delivery. You will supervise staff, develop policies, monitor KPIs, and collaborate with IT, Records Management, and project teams to ensure compliant EDMS operation.

The role requires a four-year degree and extensive experience in document controls for large projects, with a focus on process improvement and training delivery.

Qualifications

• Accredited four-year degree or global equivalent in business administration or related discipline.
• Fifteen (15) years of related experience or equivalent combination of education and experience.
• Experience with document control on large, complex construction programs.

Responsibilities

• Plan, organize, and evaluate activities of the Document Control Program.
• Supervise document control staff and drive employee development.
• Develop and implement document control policies, standards and templates.
• Monitor performance using KPIs, dashboards, and reporting for leadership decisions.
• Coordinate activities across offices, consultants, contractors and project teams.
• Lead process improvements to increase operational efficiency and compliance.
• Deliver training programs and user guidance on document management practices.
• Collaborate with IT, Records Management, Quality, and stakeholders on EDMS initiatives.
• Prepare executive briefings and risk reports; support internal audits and ISO 9001 activities.

Skills

Document control

EDMS

Power Automate

Power BI

Training delivery

Stakeholder management

Leadership

Education

Bachelor's degree

Master's degree preferred

Tools

Power Automate

Power BI

EDMS

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S. The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley.Job DescriptionThe Document Control Manager plays a key leadership role in supporting the evaluation, recommendation, procurement, implementation, and adoption of an Authority-wide Electronic Document Management System (EDMS) and related management solutions. The incumbent oversees program operations, performance monitoring, compliance activities, training initiatives, and continuous improvement efforts to support the Authority’s information management objectives. The incumbent works closely with Authority offices, project teams, consultants, contractors, Information Technology, Records Management, and other stakeholders to ensure document control processes are efficient, consistent, auditable, and aligned with organizational and regulatory requirements.The Document Control Manager provides leadership in the development and implementation of document control strategies, operational procedures, performance metrics, and reporting mechanisms. The incumbent is responsible for supervising document control staff, fostering professional development, managing workload priorities, and ensuring high-quality service delivery across the Authority.Position ResponsibilitiesPlan, organize, and evaluate the activities of the Document Control ProgramSupervise, train, mentor, and evaluate document control staff and support employee development and succession planningDevelop and implement document control policies, procedures, standards, templates, and guidance documents to promote consistency across the AuthorityMonitor program performance and establish key performance indicators, dashboards, and reporting mechanisms to support management decision-makingCoordinate document control activities across Authority offices, consultants, contractors, and project teams to ensure consistent application of document control requirementsLead efforts to improve business processes, increase operational efficiency, and enhance document management practicesAnalyze program effectiveness and recommend operational improvements, corrective actions, and process enhancementsDevelop and deliver training programs, user guidance materials, and outreach efforts to support compliance with document control requirementsCollaborate with Information Technology, Records Management, Quality Management, and business stakeholders to support implementation of document management solutions and process improvementsSupport development of business requirements, workflow documentation, use cases, and operational procedures associated with document management initiativesMonitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standardsAssist with internal audits, quality reviews, corrective action activities, and compliance assessments, including support of ISO 9001 initiativesSupport responses to audits, public records requests, litigation support activities, and other information governance requirementsPrepare executive briefings, reports, presentations, and recommendations regarding program performance, risks, resource needs, and strategic initiativesEstablish and maintain effective working relationships with Authority leadership, staff, consultants, contractors, regulatory agencies, and other stakeholdersPerform other duties as assignedBasic Job RequirementsAccredited four (4) year degree or global equivalent in business administration or a similar, relevant discipline and fifteen (15) years of work-related experience or a combination of education and directly related experience equal to nineteen (19) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirementsAbility to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholdersJob related technical knowledge necessary to complete the jobAbility to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelinesAbility to attend to detail and work in a time-conscious and time-effective mannerOther Job RequirementsTwelve (12) or more years of direct experience in document controls for large, complex construction projects or programsExperience in the development, design, implementation, and operation of document control or similar systems for large, complex projects or programsExcellent communication and organizational skills, both verbal and writtenA proven ability to work with a wide range of disciplines connected with the successful completion of projectsAbility to manage multiple priorities and complex assignments in a fast-paced environmentAbility to communicate clearly and accurately with staff at all levelsAbility to establish and maintain effective working relationships with diverse stakeholder groupsAbility to analyze program functional effectiveness and recommend applicable solutions to address needs and challengesProven ability to lead cross-functional teams and implement enterprise DCS strategiesSkilled in automated workflow tools (Power Automate, Power BI, etc.) and technical training deliveryFamiliarity with change management practicesDocument Control System administration and EDMS experiencePreferred QualificationsMaster’s in Business Administration, Information Mgmt., Construction Mgmt., or related fieldExperience with state/federally funded infrastructure programs (transportation/rail preferred)Knowledge of public sector compliance, records retention, and ISO 9001:2015 standards/auditsWe are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.To be Considered Candidates: Must be authorized to work in the country where the position is located.Salary Range: $108,000.00 - $201,000.00