Document Control Lead

ITAC

New Haven (CT)

On-site

USD 70,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Health, Vision, and Dental Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Paid Time Off

Paid Holidays

Employee Assistance Program

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC is seeking a Document Control Lead to support a portfolio of capital projects within an active manufacturing environment. This role oversees the document control process for project records, specs, contracts, submittals, and correspondence, ensuring accuracy and compliance across teams.

The ideal candidate will have 5+ years of document control experience in manufacturing or construction, plus familiarity with EDMS tools and strong coordination skills.

Qualifications

Experience managing document control for capital projects in manufacturing, engineering, or construction environments.
Ability to develop and maintain document control systems, procedures, and workflows.
Strong understanding of revision control, records management and project documentation requirements.
Experience coordinating deliverables among multiple stakeholders and vendors.

Responsibilities

Lead and manage all document control activities for factory transformation and capital projects.
Develop, implement, and maintain document control procedures, standards, and workflows.
Ensure project documentation is received, reviewed, distributed, tracked, stored, and archived.
Manage document control systems and maintain records of engineering documents, drawings, specs, contracts, submittals, RFIs, and correspondence.
Coordinate with project managers, engineers, contractors, vendors, and stakeholders for timely processing.
Monitor revision control and ensure latest approved versions are available to teams.
Track deliverables and maintain document registers to support milestones.
Perform quality checks to ensure compliance with standards and requirements.
Generate status reports and support audits, inspections, and closeout activities.
Train project personnel on document control processes and systems.

Skills

Document control

Project coordination

Communication skills

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Administration, Information Management, Engineering Technology, or a related field

10+ years of relevant document control experience without a degree

Tools

SharePoint

Autodesk Construction Cloud

OpenText

Aconex

Procore

Microsoft Office

Job description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 500 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is full time contract work anticipated to last 6 months with potential to direct hire with the client. The position will also require the employee work onsite at the client’s West Haven, CT, and/or Piscataway, NJ location. Please only apply if these requirements are agreeable to you.

Overview

We are seeking a Document Control Lead to support a Client’s portfolio of capital projects within an active manufacturing environment. This role will be responsible for overseeing the document control process for capital and operational projects within an active manufacturing environment. The ideal candidate will have experience managing project documentation, establishing document control procedures, coordinating with project teams and contractors, and ensuring all project records are accurate, current, and maintained in accordance with company and client requirements.

Responsibilities

Lead and manage all document control activities for factory transformation and capital improvement projects.
Develop, implement, and maintain document control procedures, standards, and workflows
Ensure project documentation is properly received, reviewed, distributed, tracked, stored, and archived.
Manage document control systems and maintain accurate records of engineering documents, drawings, specifications, contracts, submittals, RFIs, and project correspondence.
Coordinate with project managers, engineers, contractors, vendors, and stakeholders to ensure timely processing of project documentation
Monitor document revision control and ensure the latest approved versions are available to project teams.
Track document deliverables and maintain document registers to support project milestones and reporting requirements.
Perform quality checks to ensure documentation meets project, regulatory, and company standards.
Generate document control reports and provide status updates to project teams and leadership.
Support audits, inspections, and project closeout activities by ensuring complete and accurate project records
Train project personnel on document control processes, procedures, and systems.
Identify opportunities to improve document management processes and overall project efficiency.
Bachelor’s degree in Business Administration, Information Management, Engineering Technology, or a related field along with 5 years of relevant document control experience in a manufacturing, industrial, engineering, or construction environment, OR at least 10 years of relevant experience without a degree.
Relevant experience supporting capital projects, manufacturing projects, or industrial facility improvement initiatives.
Experience developing and managing document control systems, procedures, and workflows.
Strong understanding of document management principles, revision control, records management, and project documentation requirements.
Experience coordinating document deliverables among multiple project stakeholders and external vendors.
Proficient in Microsoft Office Applications; Excel, Word, PowerPoint, Outlook, Teams, etc.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to manage multiple priorities and deadlines in a fast-paced project environment.
Excellent verbal and written communication skills.

Preferred Skills

Strong industrial manufacturing or heavy industrial project background.
Experience supporting factory transformation, plant expansion, equipment installation, or facility modernization projects.
Experience with electronic document management systems (EDMS) such as SharePoint, Autodesk Construction Cloud, OpenText, Aconex, Procore, or similar platforms.
Familiarity with engineering drawing management, technical documentation, and project turnover packages.
Knowledge of project controls, quality management systems, and project lifecycle documentation requirements.
Experience leading document control teams and coordinating activities across engineering, procurement, construction, and operations functions.

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as