Document Control Coordinator

Halyard Health; Northern (KY); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Healthcare on day one

Educational assistance

Life insurance

Supplemental voluntary programs

Parental leave

401(k) plan

Job summary

Owens & Minor is seeking a detail‑oriented Document Control Coordinator to manage document reviews, change requests, approvals, and archiving at an off‑site facility. You will generate customer certificates, product questionnaires, and quality surveys.

The role requires a high school diploma or GED, an associate degree preferred, and three+ years of related experience. Proficiency in SAP, ETQ, and MS Office (Visio) is essential, with strong communication and organization skills.

Qualifications

• High School diploma or GED required.
• Associate’s degree from two-year college or technical school preferred.
• Three or more years of applicable experience required.
• Or any equivalent combination of education and experience.

Responsibilities

• Oversees the completion of documents review activities.
• Processes change requests, including approval routings, and document releases as needed.
• Revises training software with updates as they are released.
• Coordinates with the corporate document control team to communicate revised documentation to the site.
• Manages records and documents for storage at off‑site facility, stages and controls documents prior to off‑site storage Authorized Deviation and Quality alerts, posted within the facility.
• Performs additional duties as directed.

Skills

Communication skills

Time management

Multitasking

Project management

Self-motivated

Education

High School diploma or GED

Associate’s degree

Tools

SAP

ETQ

MS Office

Visio

Job description

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve.

Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere,Life Takes Care™.

Global Reach with a Local Touch

• 140+ years serving healthcare
• Over 14,000 teammates worldwide
• Serving healthcare partners in 80 countries
• Manufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland
• 40+ distribution centersPortfolio of 300 propriety and branded product offerings
• 1,000 branded medical product suppliers
• 4,000 healthcare partners served

Benefits

• Comprehensive Healthcare Plan-Medical, dental, and vision plans start on day one of employment for full-time teammates.
• Educational Assistance-We offer educationalassistanceto all eligible teammates enrolled in an approved, accredited collegiate program.
• Employer-Paid Life Insurance and Disability-We offer employer-paid life insurance and disabilitycoverage.
• Voluntary Supplemental Programs– We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs.
• Support for your Growing Family– Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family.
• Health Savings Account (HSA)and401(k)-We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits.
• Paid Leave-In addition to sick days and short-term leave, we offer holidays, vacation days, personal days, andadditionaltypes of leave– including parental leave.
• Well-Being– Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs– all at no cost to you.

The anticipated pay rate for this position is: $21.07/hourly

Position Summary

Coordinates Document Control activities including scheduled reviews, change requests, approval routing, revised document notifications, and document archiving at off‑site storage facility. Provides customer facing documentation/records, such as, customer certificate requests, product questionnaires, and quality surveys.

Main Responsibilities

• Oversees the completion of documents review activities
• Processes change requests, including approval routings, and document releases as needed.
• Revises training software with updates as they are released.
• Coordinates with the corporate document control team to communicate revised documentation to the site.
• Manages records and documents for storage at off‑site facility, stages and controls documents prior to off‑site storage Authorized Deviation and Quality alerts, posted within the facility.
• Performs additional duties as directed.

Education & Experience

• High School diploma or general education degree (GED) required
• Associate’s degree (A.A.) or equivalent from two‑year college or technical school preferred
• Three or more years of applicable experience required
• Or any equivalent combination of education and experience to meet the above requirements

Knowledge, Skills & Abilities

• Ability to perform functions in SAP, ETQ, and Microsoft Office Suite including Microsoft Visio
• Good verbal and written communications skills
• Manages time and resources effectively through strong organization, multi‑tasking, delegation, time management and project management skills
• Works independently as a self‑starter committed to delivering the highest in customer service, quality and results
• Anticipates problems and works proactively to solve them

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.

At Owens & Minor, our greatest strength is the unrivaled dedication of our teammates. Powered by more than 14,000 teammates worldwide, Owens & Minor delivers comfort and confidence behind the scenes so healthcare stays at the forefront.

We appreciate your interest in joining Team O&M!