Document Control Clerk

Herzog; Washington (District of Columbia); On-site; USD 110,000 - 135,000; Full time

Benefits offered by this job

Medical and dental coverage

Job summary

Herzog is seeking a Document Control Specialist in Washington, D.C. The successful candidate will handle document processing, organization, and filing. This role demands expertise in document control software and excellent communication skills. The salary range is $110,000 to $135,000 annually.

Join a team that values safety and adheres to established policies. Benefits include medical and dental coverage, tailored to project-specific needs.

Qualifications

• Experience with document control software such as Prolog, Procore, PM Web is required.
• Excellent verbal and written communication skills are required.
• Excellent attention to detail and organizational skills.

Responsibilities

• Process, organize, and file physical and digital documents.
• Maintain electronic document control platform.
• Operate reproduction equipment for document production.

Skills

Document control software (Prolog, Procore, PM Web)

Communication skills

Organizational skills

Attention to detail

MS Word and Excel proficiency

Education

High school diploma or equivalent

Job description

Overview

Herzog Contracting Corp. is currently seeking a Document Control Specialist in Washington, D.C. to join our team. The pay range for this position is $110,000.00 - $135,000.00 annually. The pay range is for the project assignment at Ivy City Yard.

Duties and Responsibilities

• Responsible for the processing, organization, and filing of physical and digital documents
• Maintain electronic document control platform and ensure company-wide adherence to established document control procedures
• Operate reproduction equipment such as scanners, high speed copiers, wide-format copiers, etc. to produce legible copies
• Responsible for archival of superseded drawings, updating plan sets upon issuance of addendums or revised drawings, and distributing updated plans to project personnel, subcontractors, and suppliers
• Review drawing border information, border blocks, professional engineer stamps for completeness and version control
• Review documents for accuracy, compliance, and adherence to formatting standards
• Ensure correct sequential processing and distribution of project drawings, RFIs, submittals, letters, and other documents using an approved project transmittal process
• Maintain various document tracking logs and generate status reports for project deliverables
• Assist the project team in retrieval of documents in a timely manner
• Audit as-built drawings and specifications for completeness and adherence to established project procedures
• Assist quality and project controls teams in the creation and submittal of closeout deliverables
• Protect sensitive and confidential information through proper access controls
• Create and maintain templates
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position
• Regular and predictable attendance and punctuality are a requirement for this position
• Other duties as assigned

Qualifications

• High school diploma or equivalent
• Excellent verbal and written communication skills required
• Excellent organizational skills
• Good time management skills
• Excellent attention to detail
• Experience with document control software such as Prolog, Procore, PM Web required
• Prior experience implementing document control procedures
• Must be proficient in MS Word, Excel, and related Microsoft products
• General knowledge of office procedures preferred
• Ability to multi-task
• Previous experience in construction and engineering industries a plus

Pre-Employment Requirements

• Subject to pre-employment background check and motor vehicle report review
• Subject to pre-employment physical, medical evaluation, and drug screen
• Successfully complete and maintain any required safety certification and testing on an annual basis

Physical Requirements

• Work primarily in an office environment
• Frequently sits for extended periods of time
• Frequently use a computer keyboard and office related equipment
• Requires occasional standing, walking, lifting, stooping or bending
• Must successfully pass color/vision examinations as required by the position
• Must be able to hear and distinguish auditory signals as required by the position

Safety

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

Benefits

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Equal Opportunity Statement

It is the policy of Herzog Contracting Corp. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.