Document Control Administrator

Marvin Test Solutions; Irvine (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Tuition reimbursement

Team events

Corporate swag

Job summary

Marvin Test Solutions in Irvine, CA, seeks a seasoned Document Control Administrator to organize and govern engineering documents and configuration baselines across military and commercial programs.

You will lead ECR processing, BOM management, and repository control while coordinating with project teams to ensure compliance and timely approvals. A strong background in PLM/ERP tools and MS Office is required.

Qualifications

• AS or equivalent practical experience required.
• 5+ years in researching, creating, and managing technical and quality system docs for military/defense equipment.
• Strong background in electronics, mechanics, BOM/config data structures.
• Experience with enterprise PLM/ERP tools alongside Word, Excel, PowerPoint.
• Organized, dependable, self-motivated team player; gatekeeper.
• Preference for USAF or airborne equipment manuals.

Responsibilities

• Oversee ECR processing and baseline release workflow.
• Handle BOM imports/updates and next-assembly mapping.
• Organize and control engineering documents and templates.
• Ensure export-controlled stamps and secure transfer.
• Maintain Product Data Center and fix broken links.
• Coordinate with PMs and engineering leadership on approvals.
• Track project metrics and CSRs; participate in phase gates.
• Identify process improvements and train staff.
• Distribute Quality Procedures (QP).

Skills

Document management

Electronics knowledge

PLM/ERP tools

MS Office

Team player

Defense manuals

Education

Associate degree

Tools

PLM/ERP software

Job description

Are you a talented and experienced Document Control Administrator looking for an exciting new opportunity? Look no further than Marvin Test Solutions! We work with some of the biggest names in commercial and military electronic systems, providing a fast-paced and innovative work environment where the work is never boring. You'll have the chance to put your skills to the test in organizing and controlling all types of engineering documents and configuration baselines.

Job Responsibilities

• ECR Processing & Baseline Release: Oversee the complete ECR processing and release workflow, ensuring form, fit, and function compliance for all documentation.
• BOM Management: Handle BOM imports and updates, re-importing upon request, verifying application relationships, and ensuring proper next-assembly mapping and revision control.
• Document & Repository Control: Organize and control all types of engineering documents (work instructions, test procedures, BOMs, schematics, drawings) and maintain document template repositories.
• Export Control & Compliance: Ensure all customer data, draft, restricted proprietary, and export-controlled stamps are present; securely transfer export-controlled packages and SDRLs via designated channels.
• PDC & Historical Data Maintenance: Maintain the Product Data Center (PDC) by fixing broken links and resetting statuses for cancelled or mismanaged ECRs.
• Cross-Functional Coordination: Work with project/program managers and engineering leadership to coordinate document approvals, track project metrics, upload Customer Status Reports (CSRs), and participate in phase gate meetings.
• Process Improvement & Training: Determine process improvement needs, update document control procedures, conduct internal training, and coordinate Quality Procedure (QP) distributions.

Qualifications

• Associate's degree (AS) or equivalent practical experience.
• 5+ years of experience in researching, creating, and managing technical and quality system documentation, especially for military and defense equipment.
• Strong background in electronics, mechanics, and BOM/configuration data structures.
• Experience using enterprise PLM/ERP tools alongside Word, Excel, and PowerPoint.
• Organized, dependable, self-motivated, and goal-oriented team player capable of acting as an uncompromising operational gatekeeper.
• Preference for experience working with USAF or airborne equipment technical manuals.

What's in it for you?

At Marvin Test Solutions, we encourage a healthy work-life balance to ensure you have peace of mind, both at work and at home. With our benefits package, you'll enjoy a wide range of healthcare coverage options with the best premiums in the industry.

100% coverage of top-notch medical, dental, and vision health premiums for you and your dependents by the company.

Maternity/Paternity leave (eligibility determined by state)

401(K)- with matching plan

Paid Basic Life and AD&D Insurance Benefit

Voluntary insurances available including Critical Illness, Accident Insurance and additional Life and AD&D

Minimum 2 weeks of paid vacation + paid holidays+ sick time. Starting Personal Time Off (PTO) is 25 days per year.

Professional development training and options for tuition reimbursement

Non-stop team fun activities including bagel Fridays, monthly birthday celebrations, quarterly lunches, and annual picnics.

Corporate swag bag for new employees

We are Marvin Test Solutions

Innovation has been at the center of MTS since 1988. We are a premier aerospace Test & Measurement company located in Irvine, California. And we are dedicated to advancing our customers' success by designing and delivering innovative airborne products and test solutions that combine quality, performance, and ease of use. We are committed to being an equal opportunity employer that values diversity and personal fulfillment. As our company grows, we are seeking qualified engineers to join our new programs. We are excited to see if you will be one of them.

Everyone is welcome to join our mission

We believe in the power of a diverse workforce and are committed to being an equal-opportunity employer. We recognize that this is not only the foundation for our professional success, but also for our personal fulfillment.