Document Control

5th HQ; Florida; On-site; USD 26,000 - 30,000; Full time

Job summary

5th HQ in Miramar, FL is seeking a detail-oriented Document Control Specialist to support international registration and compliance. You will manage regulatory documentation, ensure timely submissions, and maintain compliance with international customer requirements.

Ideal candidates are bilingual in English and Spanish, have strong administrative and communication skills, and thrive in a fast-paced environment.

Qualifications

• Bachelor's degree preferred.
• 1-3 years in document control or regulatory support roles (preferred).
• Bilingual in English and Spanish (required).
• Proficient in Microsoft Word and Excel with strong computer and data entry skills.
• Excellent communication and customer service skills.
• Highly detail-oriented and organized with the ability to manage multiple tasks and deadlines.

Responsibilities

• Prepare and compile documentation for international customer product dossiers in accordance with registration requirements.
• Organize and ship documentation and product samples required for regulatory registration.
• Request regulatory documents from U.S. government agencies, including FDA certificates, Free Sale Certificates, GMP documentation (Department of Agriculture), and BSE/Veterinary Certificates (USDA).
• Submit documents for authentication with the Secretary of State and embassies as needed.
• Enter and maintain accurate customer and product information in internal and external databases.
• Track and manage all outgoing documents and product samples, ensuring proper filing and up-to-date recordkeeping.
• Maintain logs of product registrations, registration history, customer requirements by country, and related expenses.
• Communicate directly with customers and internal sales teams to provide updates and ensure all registration needs are met.
• Suggest improvements to SOPs and workflows when applicable.
• Perform additional administrative duties as assigned by the supervisor.

Skills

Bilingual (English/Spanish)

Attention to detail

Organized

Multitasking

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

We are seeking a detail-oriented and organizedDocument Control Specialistto support our international registration and compliance processes. This role plays a key part in managing regulatory documentation, ensuring timely submissions, and maintaining compliance with international customer requirements. The ideal candidate will be bilingual (English/Spanish), have strong administrative and communication skills, and thrive in a fast-paced environment.

Location:Miramar, FL
Schedule:Monday to Friday, 8:30 AM - 5:00 PM
Compensation:$19-$22 per hour (based on experience)

Qualifications

• Bachelor's degree preferred.

• 1-3 years of experience in document control, regulatory, or administrative support roles (preferred).

• Bilingual in English and Spanish (required).

• Proficient in Microsoft Word and Excel with strong computer and data entry skills.

• Excellent communication and customer service skills.

• Highly detail-oriented and organized with the ability to manage multiple tasks and deadlines.

Key Responsibilities

• Prepare and compile documentation for international customer product dossiers in accordance with registration requirements.

• Organize and ship documentation and product samples required for regulatory registration.

• Request regulatory documents from U.S. government agencies, including FDA certificates, Free Sale Certificates, GMP documentation (Department of Agriculture), and BSE/Veterinary Certificates (USDA).

• Submit documents for authentication with the Secretary of State and embassies as needed.

• Enter and maintain accurate customer and product information in internal and external databases.

• Track and manage all outgoing documents and product samples, ensuring proper filing and up-to-date recordkeeping.

• Maintain logs of product registrations, registration history, customer requirements by country, and related expenses.

• Communicate directly with customers and internal sales teams to provide updates and ensure all registration needs are met.

• Suggest improvements to SOPs and workflows when applicable.

• Perform additional administrative duties as assigned by the supervisor.