Document Administrator III

ghr; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Bank of America in Jacksonville seeks a Loan Documentation Specialist to prepare and review document packages, ensuring lien perfection and support for closings.

You will collaborate with loan administrators, counsel, and internal partners to maintain accuracy and timely funding, while meeting bank policies and regulatory obligations.

The role requires attention to detail, strong organizational skills, and capable communication to navigate complex documentation and changing requirements.

Qualifications

• Experience reading, interpreting, and analyzing complex legal documentation such as credit agreements and amendments.
• Highly organized with the ability to plan, prioritize, and manage deliverables.
• Excellent written and verbal communication; ability to tailor messaging to different audiences.

Responsibilities

• Ensures loan documentation and lien perfection meet bank policies and procedures.
• Leads documentation, due diligence and collateral perfection, and monitoring of loan documentation for a specific market segment.
• Reviews documents for accuracy, timely delivery, and necessary research requirements.
• Reviews loan approval and documents prepared by counsel for consistency and adherence to requirements.
• Designs filing and organizational processes to assist in financial booking and initial funding.
• Collaborates with Client Managers, Credit Officers, agency management, and legal counsel to ensure seamless closing.

Skills

Attention to Detail

Business Acumen

Customer and Client Focus

Due Diligence

Prioritization

Adaptability

Data Collection and Entry

Oral Communications

Research

Written Communications

Education

Bachelor’s degree or equivalent loan administration experience

High School Diploma / GED

Tools

Loan IQ

HotDocs

Credit Center

Job description

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description:

This job is responsible for preparing and reviewing documentation in accordance with the bank's policies and procedures to facilitate closings with the client and ensure lien perfection. Key responsibilities include working on highly complex documentation, supporting Loan Administrators with their primary responsibilities, and assisting the Market Leader in directing workflow and performing quality assurance. Job expectations include working with company vendors, legal counsel, line partners, and clients to ensure world class documentation accuracy.

LOB Description:

Global Credit Operations (GCO) Responsible for the fulfillment, servicing and protection of credit offerings for business banking, Global Wealth & Investment Management (GWIM), commercial and corporate clients as well as leasing and trade products.

Responsibilities:

• Ensures that loan documentation and lien perfection meets bank policies and procedures and that work products are delivered in an accurately and timely manner
• Leads documentation, due diligence and collateral perfection, and monitoring of loan documentation for a specific market segment
• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
• Works closely with Client Managers, Credit and Portfolio Officers, agency management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions

Required Qualifications:

• 2+ years of experience with commercial lending
• Familiarity with commercial credit or commercial loan terminology
• Experience with reading, interpreting, and analyzing complex legal documentation such as credit agreements, and amendments
• Highly organized, proactive, and able to plan, prioritize and manage deliverables
• Strong written and verbal communication skills; able to target messaging to different audiences
• Effective problem-solving skills
• Proficient computer skills, including Windows, Excel, Word, and Outlook
• Can work independently while balancing early escalation to ensure seamless closing
• Adapts well to a quickly evolving environment.

Desired Qualifications:

• Syndicated loan experience
• Experience with Loan IQ, HotDocs, and Credit Center
• Bachelor’s degree or equivalent loan administration experience.

Skills:

• Attention to Detail
• Business Acumen
• Customer and Client Focus
• Due Diligence
• Prioritization
• Adaptability
• Data Collection and Entry
• Oral Communications
• Research
• Written Communications

Minimum Education Requirement:

High School Diploma / GED / Secondary School or equivalent

Shift:

1st shift (United States of America)

Hours Per Week:

40